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Purchasing Coordinator

1 month ago

Dubai, United Arab Emirates SOFITEL Full time

**Company Description**
Discover the warm French-Polynesian welcome of our luxury 5 star beach resort situated on the East Crescent of the world famous Palm Jumeirah, offering a rejuvenating escape inspired by the rich culture of the South Pacific.

Nestled amongst lush greenery on the idyllic shores of the Arabian Gulf, Sofitel Dubai The Palm offers a tropical and relaxing sanctuary, only a short distance away from the vibrant, buzzing metropolis of Dubai.

With magnifique touches of French elegance interlaced throughout the hotel, we invite you to ‘Live the French way’ and indulge in excellence.
- Consistently offering professional, engaging and friendly service
- Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
- Must be able to maintain good relationship with all departments to promote effective purchasing.
- Must have a commitment to follow all local and corporate policies and procedures as they relate to Audits.
- Work closely with the Chef and the Restaurant Managers to purchase the highest quality product while constantly searching for the lowest price.
- Ensure that all purchase order requests are properly completed and approved before a purchase order is prepared and the items are purchased.
- Ensure that all items received by the hotel are properly documented in accordance with Sofitel Dubai The Palm purchasing and receiving procedures.
- Place daily food orders based on requirements, and ensure prompt delivery as requested within the prescribed receiving hours.
- Place weekly liquor, beer and wine orders as required.
- Participate as required in the monthly or quarterly count of food and beverage inventories as well as with the quarterly count of operating equipment, according to company policy.
- Ensure that there are sufficient expendable operating supplies on hand for each department by coordinating regular inventories with the storeroom personnel and /or department heads.
- Distribute a copy of the purchase orders to the receiving department, if this process is not electronic, to ensure accurate receiving and distribution of goods.
- Assist the Accounts Payable Clerk in researching any discrepancies on invoices.
- Establish and maintain par stocks on all inventoried items, keeping in mind that inventory levels must be kept as low as possible without compromising the efficiency of the hotel.
- Coordinate and participate as necessary in all month-end or quarterly inventories of food, beverage, operating equipment and supplies.

**Qualifications**
- At least 2 years of experience in a similar role is an asset.
- A diploma in Purchasing or Supplies management.