Ea to The CEO in Umm Al Quwain

1 week ago

Umm alQuwain City, United Arab Emirates Tag Recruitment UAE Full time

**Responsibilities**:

- coordinating various projects and initiatives. Track project milestones, deadlines, and deliverables. Collaborate with different teams to ensure smooth project execution.
- Handing and tracking account leads provided by the CEO
- Coordinating with Internal team ensuring progress to the new developments.
- Keeping in touch with the clients for their requirements and relaying the information back to the team.
- Ensuring all the procedures related to the procedure are in check.
- Maintain and organize confidential files, documents, and records. Retrieve and provide information as needed, ensuring accuracy and confidentiality.
- Plan and coordinate executive meetings, including preparing agendas, collating and distributing meeting materials, and taking minutes.
- Serve as a liaison between the CEO and clients, ensuring effective communication and collaboration.
- Organize and maintain the CEO's calendar, schedule appointments, meetings, and events.
- Arrange domestic and international travel for the CEO, including booking flights, accommodations, transportation, and visa arrangements.**HR**
- Looking into feedback of wellbeing of the unskilled labours. Update the feedback box.
- Provide support with the management of the local recruitment matters (including posting job ads, preparing job descriptions, scheduling interviews)
- Manage the process of onboarding and off-boarding of the employees.
- Coordinate the training for the newly joined staff on time and arrange the Exit Interview for the off-boarding staffs.
- Maintaining physical and digital personnel records like employment contracts and other important documents.
- Keeping a record of staff's leave along with reasoning. (Yearly Leave, sick leave, and other types of leave)
- Organising and manage travel documents and coordinating management
- employees travels, visa and any other documentation needed for the international travel.
- Coordinate with management for the timely visa, EID and Labour contract renewals of employees and maintain the proper and updated database.
- Regularly review and update the MOHRE instructions and ensure that it is fully compliant with the QW employment law and best practices.
- Work closely with the management on mapping out the relevant training plans for the employees.

**ADMIN**
- Office Management: Overseeing the day-to-day operations of the office, including managing office supplies, equipment, facilities, and maintenance. Ensuring a clean and organized work environment.
- Documentation and Record-Keeping: Managing and organizing company documents, files, and records, both in physical and electronic formats. Maintaining confidentiality and security of sensitive information.
- Travel and Accommodation: Arranging travel itineraries, booking flights, accommodations, and transportation for employees, guests, or executives as required. Managing travel-related expenses and reimbursements.
- Administrative Support: Providing general administrative support to employees and departments, including filing, data entry, photocopying, scanning, and other clerical duties. Assisting with the preparation of reports, presentations, and other documentation.
- Vendor and Supplier Management: Coordinating with vendors and suppliers, including obtaining quotations, negotiating prices, and managing procurement processes. Ensuring timely delivery of goods and services and maintaining good relationships with suppliers

**Salary**: AED5,000.00 - AED8,000.00 per month

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