Logistics & Documentation Assistant

6 months ago


Dubai, United Arab Emirates Alert HR Solutions Full time

**Introduction**: Our client is a sophisticated distributor of dairy ingredients throughout the MENA region. Drawing on over 50 years’ experience, they are committed to providing creative solutions for both dairy suppliers and consumers. With a highly experienced team they help their clients on their path through the global dairy supply chain, delivering the best ingredients on time, in specification, and at a competitive price.
**What we offer**:

- First of all you will earn a tax free all-inclusive salary;
- You will have a direct and permanent employment with our client, for either 2 or 3 years;
- A healthcare insurance or healthcare treatment is part of that employment;
- You work in an international team & informal working environment and you receive a total of 30 calendar days leave for every full year of work;
- Lastly, you will receive end of service benefits as per UAE Labor Law.

**Description**: As a Logistics & Documentation Assistant (LDA) your main responsibilities will be:

- Receive copies of approved shipping documents;
- Process information to create company invoicing in the tracking management system;
- Prepare and send draft documents to the consignee for approval;
- After documents are approved, receive and manage copies of documents from the supplier;
- Sent copies to customer;
- As per payment terms manage the receipt of original documents from the supplier;
- Following payment by treasury to shipper bank, arrange for collection of bank original set;
- Release documents against payment from consignee;
- Manage document dispatched by courier to bank/consignee;
- Courier details and other references updated in the system.

**Who are you**: You are a switched detail-oriented assistant who can easily multitask. You love to get work done and support the logistics team by making sure all documentation is taken care of.

**Skills & Competencies**
- Effective English verbal and written communication skills;
- Attention to detail;
- Organized and efficient, ability to work to tight deadlines;
- Computer literate (excellent knowledge of MS Word, Excel, Outlook, PowerPoint);
- Knowledge of logistics tracking software would be preferable, but training is provided;
- Handling of and familiarity with contractual documentation.

**Education & Qualifications**
- Diploma in Administration (Business) or Secondary School graduate;
- Approximately 1 - 2 years in a similar position;
- Experience working (or studying) in a multicultural environment.


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