Team Assistant

6 days ago


Dubai, United Arab Emirates Siemens Digital Industries Software Full time

Do you want to help shape the future of healthcare? Our name, Siemens Healthineers, was selected to honor our people who dedicate their energy and passion to this cause. It reflects their pioneering spirit combined with our long history of engineering in the ever-evolving healthcare industry._
- We offer you a flexible and dynamic environment with opportunities to go beyond your comfort zone in order to grow personally and professionally. Sound interesting? Team Assistant - AT, based in Dubai -UAE_
- Our global team: Siemens Healthineers is a leading global medical technology company. 66,000 dedicated colleagues in over 70 countries are driven to shape the future of healthcare. An estimated 5 million patients across the globe benefit every day from our innovative technologies and services in the areas of diagnostic and therapeutic imaging, laboratory diagnostics and molecular medicine, as well as digital health and enterprise services._
- Our culture: Our culture embraces different perspectives, open debate, and the will to challenge convention. Change is a constant aspect of our work. We aspire to lead the change in our industry rather than just react to it. That’s why we invite you to take on new challenges, test your ideas, and celebrate success._

**_Your Tasks and Responsibilities:_**
- _Support the Sales and Finance Executives and their team members by providing high level administrative and clerical support_
- _Maintain calendars and set up appointments for the Executives as required and respond to internal and external telephone calls for the team_
- _Organize meetings, reserve conference rooms and equipment and coordinate catering services_
- _Support meetings & accompany the Executives to occasional appointments completing minutes of meetings as required_
- _Schedule and book travel arrangements for all the team members_
- _Process expense reports and follow up on payment reimbursements_
- _Be the point of contact for facilities and IT helpdesk issues_
- _Assist with the organization and support of team events and activities_
- _Occasional support at marketing events, conferences and user meetings_
- _Manage office supplies and ordering of new equipment according to required processes_
- _Prepare documents, reports and briefings to support monthly reporting activities_
- _Assist the team requirements for onboarding and offboarding of employees_
- _Maintain confidentiality of all information_

**_Your Qualifications and Experience_**
- _Proven experience in a function with similar responsibilities_
- _Ability to communicate effectively at all levels_
- _A positive attitude with a strong teamwork mindset and ability_
- _Able to manage multiple tasks and work effectively to meet required deadlines_
- _Solid ability to understand processes and to work with the provided tools to fulfill their purpose_
- _Hardworking, systematic and self-motivated with the ability to make decisions_
- _Excellent MS Office knowledge, Outlook and Word_
- _Good knowledge of Excel_
- _Fluent level in English for both communication and the written word_
- _General knowledge about Healthcare or experience within the medical care business_
- _Initiative, resourcefulness, and a sense of humor_
- NB :_ _This is a position requires office attendance_

**_GDPR_**

**_Diversity and Inclusion_**

**Job Family**: Sales

**Req ID**: 365943



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