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Administrative Assistant

2 months ago

Dubai, United Arab Emirates Ontime manpower supply Full time

As an Administrative Assistant, you will be a vital part of our team, responsible for handling a diverse range of organizational and administrative tasks to ensure the smooth operation of our office. Your primary duties include managing the front desk, maintaining the office calendar, organizing meetings, and welcoming visitors. You will also assist in coordinating staff and guests' travel, support event planning, and follow up on requests for proposals (RFP) with suppliers. Additionally, you'll contribute to database and CRM system management, as well as registration of business cards. Keeping both physical and virtual documents and folders organized is a key aspect of this role. You will also manage contact lists, book travel arrangements, and research new office supplies and suppliers, among other responsibilities as needed to support our dynamic business environment.

**Requirements and Skills**:

- **Fluent in English and Portuguese (speaking and writing)**:

- A minimum of 1 year of work experience as an Administrative Assistant.
- Education level: High School degree or university.
- Strong organizational skills and the ability to handle multiple tasks simultaneously.
- Exceptional time management skills with the capacity to prioritize tasks effectively.
- Willingness to collaborate in a multicultural team.

**Salary**: AED7,500.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- administrative assistant: 1 year (preferred)

**Language**:

- Fluent in English and Portuguese (required)

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