Coordinator, Food

4 weeks ago

Dubai, United Arab Emirates Bab Al Shams Desert Resort Full time

Coordinator, Food & Beverage
(8351)

Rare Finds is a diverse collection of resorts celebrating the individuality and unique identity of a destination, with a distinct ability to captivate the imagination, and bring to the forefront the essence of a place.

Authentic and captivating, Bab Al Shams Desert Resort is a truly magical destination, where expertly curated itineraries and bespoke entertainment are the beating heart of our legendary desert-based destination. Part of our unique Rare Finds collection, the essence of Bab Al Shams joins our guests together to discover the most soulful experiences and humbling journeys, set against Dubai’s endless dunes and rich culture.

**About The Role**

Supports all colleagues and the team by providing colleagues, customers, and partners with effective, efficient, and confidential administration of all department activities.

**Key Duties And Responsibilities**
- Performs secretarial responsibilities as an administrative assistant and coordinates activities of the department, in matters pertaining to appointments, mails, and other general affairs.
- Maintains all employee files and records in the respective department.
- Ensures Time & Attendance records for payroll process.
- Schedules appointments and maintains calendar for the HOD.
- Takes minutes of major meetings as maybe required by the HOD.
- Arranges business itineraries and co-ordinates HOD’s travel requirements.
- Sorts and furnishes incoming mails and documents for the HOD and attaches appropriate file to facilitate necessary action, determine routing, signature required, and maintains follow up.
- Receives incoming calls for the HOD and takes messages as appropriate.
- Prepares communication outlined by HOD in oral or written directions.
- Maintains filing or records management system and other office flow procedures.
- Coordinates with Division Heads on meeting deadlines per HOD’s directions.
- Acts as administration consultant to staff on certain issues.
- Handles and distributes all incoming correspondence related to respective department.
- Maintains a comprehensive filing system for the respective department.
- Receives incoming telephone calls.
- Arranges the appointments schedule for the HOD and reminds her/him accordingly.
- Attends and takes minutes and notes from departmental meetings.
- Brings urgent matters to the attention of HOD.
- Maintains a daily bring up system.
- Maintains accurate annual leave schedules/records of respective department.
- Sorts and compiles monthly attendance records for the division in timely manner.
- Maintains a clean and orderly office environment.
- Prepares outgoing correspondence for the HOD and, when necessary.
- Prepares computer spreadsheet reports as required.
- Assumes any other duties as required by the HOD or in her/his absence.
- Sets a good example for other secretaries/ administration clerks/coordinators in the Hotel and provides guidance when necessary
- Involves, encourages, and supports in all the employee engagement activities in the hotel.

**Skills, Experience & Educational Requirements**
- Hotel Management Diploma or Bachelor’s Degree or its equivalent
- 2 years in a similar position in a five star hotel.
- Computer literacy in Microsoft Office to include - Word / Excel / Power Point
- Organized and disciplined, dedicated and loyal
- Friendly, pleasant, and easy to be around
- Work effectively under pressure to meet deadlines
- Expertise in written and spoken English
- High level of telephone skills
- Willing to take personal responsibility for own performance
- HACCP control knowledge
- Understanding Differences
- Drive for Results
- Organized and disciplined, dedicated and loyal (essential)

Join a team that is _warm_, _caring_, _connected_ and _empowered_ to create truly unique experiences. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.

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