Snr. Executive Assistant to Vice President Meap

3 weeks ago

Dubai, United Arab Emirates Parker Wellbore Full time

Company Description Parker Wellbore helps energy companies accomplish their drilling and production goals efficiently, reliably, and safely. Our global team supports oil and gas operators with innovative land and offshore drilling services, premium rental tools and well services, and advanced operations and management support. Founded in 1934, Parker Wellbore helps customers manage their costs and mitigate their risks, to achieve their operational goals in a safe and efficient manner. With experience in both harsh-environment regions and complex drilling situations, you can trust Parker Wellbore to get the job done.

**Job Description**:
This position will provide administrative support to the Sr. VP/Chief Financial Officer to include, but not limited to, scheduling appointment, responding to telephone inquiries and other administrative duties as assigned.

**Essential Functions**:

- Proficiently schedule and organize activities such as meetings, conference calls, travel arrangements, conferences, etc.
- Coordinate and manage VP’s calendar and schedule.
- Professionally greet visitors and introduce to officials.
- Develops visual presentations such as graphs, charts, and word documents as required.
- Accurately prepare, create and assemble bound documents, workbooks, proposals, marketing materials, etc.
- Accurately and timely process expense reports.
- Produce monthly reports and financial forecasting.
- Maintains up-to-date files, including correspondence and other records.
- Assist and support VP on appropriate personal matters.
- Organize and prioritize large volumes of information including incoming and outgoing mail.
- Type and design correspondence, memos, business plans, etc. Proofread and responsible for accuracy and clarity of final copy. Maintain discretion on confidential details.
- Works independently and within teams on special projects.
- Handles confidential and non-routine information with discretion.
- Follow all Company policy and procedures.
- Other duties and special projects as assigned.
- Ensure that personal behaviors and work practices are in line with Company safety standards.
- Responsible for safety of self and others in the vicinity to include, but not limited to, employees, vendors and guests.
- Provide visible leadership engagement, be aware of housekeeping and take additional safety precautions to ensure no one is put at risk.\
- Do not take short cuts or unnecessary risks and actively work with others to ensure they take due care and do not put themselves or others at risk.
- Ensure all incidents are reported and appropriately investigated in accordance with Company procedure.
- As needed, seek advice from HSE representative.

**Qualifications**:
**Necessary qualifications, skills and abilities**

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- A High School diploma is required for this position.
- A college degree is preferred.
- Should have at least 5 years of administrative experience supporting an Executive or officer of a Company.
- Must be capable of working in a team environment.
- Must be a detail oriented, self-starter and able to work with little supervision while maintaining goals/tasks.
- Must have excellent PC skills to include all MS Office products; certification in MS Office products is preferred.
- Must be able to type at least 60 WPM and be proficient in short hand.
- Must have good written and verbal communication skills and be able to effectively communicate with staff, management, customers and vendors.
- Must be able to present self in a professional manner through interaction and communication.
- Must possess sound reasoning skills and have the ability to follow directions.

**Position competencies**
- ** Initiating & Driving Change** - Acts as a catalyst for and takes responsibility for leading, directing, and managing organizational change - Develops new insights into situations and applies innovative solutions - Creates work environment that encourages creative thinking and innovation - Drives step changes in how the company operates - Understands how to change and addresses not only systems and processes, but also cultural aspects of change - Is good at bringing the creative ideas of others to market - Develops a change strategy that includes milestones and timelines - Accurately assesses the potential barriers and resources necessary for change initiatives - Understands and supports the need for change - Envisions and articulates the intended result of the change process - Provides direction and focus during the change process - Helps to generate support of the changes throughout the organization - Identifies and enlists allies who support the change process - Provides resour

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