Documentation Executive

3 weeks ago


Al Rigga, United Arab Emirates Diamond Grains Trading LLC Full time

**OPERATIONS **EXECUTIVE**

**(**DOCUMENTATION**, LOGISTICS, **AND EXECUTION**)**

**BASIC JOB ROLE**
- Preparation of contracts, Proforma invoices etc
- Planning shipments.
- Liaising with shipping lines/vessel owners/operators.
- Collecting Documentary instructions from customers.
- Co-ordinating with suppliers/CHA’s/associated document teams for shipment wise documentary instructions.
- Submitting pre-shipment documentation and documentary instructions with relevant teams/authorities.
- Follow up for document drafts. Preparation of draft shipment documents where necessary.
- Verifying draft copies and obtaining client confirmation of drafts
- Preparing shipment documents where required.
- Arranging timely issuance of original shipment documents.
- Following up on shipment sailing, ETA and transits. Follow up with shipping lines in case shipments are delayed in transit.
- Collection of freight invoices from Lines/Freight forwarders etc.
- Verify all freight invoices
- Ensuring all freight payments are made well in time
- Keeping daily track of all shipments in transit to destination
- Keep regular track of freight rates.
- Sending out loading reports & Shipment documents copies to customers as instructed.
- Ensure that daily cheque / telex / cash transactions are carried out as required
- Assisting with day-to-day office/bank/exchange duties and support to other departments as required from time to time.

Basic accountancy skills - preferred

**KEY REQUIREMENTS**

PROFICIENCY IN ENGLISH 10/10

MS OFFICE 8/10

ADOBE PHOTOSHOP 7/10

**PERSONAL ATTRIBUTES**

DILIGENT, METHODICAL & RESPONSIBLE

**WORK TIMINGS**

9AM-6PM 6DAYS/WK, SUNDAYS OFF

**Salary**: AED3,000.00 - AED5,000.00 per month

Ability to commute/relocate:

- Al Rigga: Reliably commute or planning to relocate before starting work (required)



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