Personal Assistant to The General Manager

3 weeks ago


Abu Dhabi, United Arab Emirates Talent Pal Full time

**Position**: Personal Assistant to the General Manager (Full time #537091)
**Property / Office**: Emirates Palace, Abu Dhabi
**Location**: Abu Dhabi, United Arab Emirates

**Responsibilities**:

- Disseminate / communicate all corporate and hotel policies and standard operating procedures to the colleagues as adequate
- Takes all reasonable steps to safeguard stored information, and not divulge or otherwise transfer any personal data concerning the guests, customers or colleagues, or any confidential information concerning the hotel unless with the appropriate authority.
- Assist the General Manager in ensuring the smooth administration and operation of the Executive Office
- Process and respond to all correspondence in a timely manner at a professional level
- Manage and administer the filing systems of the General Manager’s office, taking care to ensure all filed documents are up to date with the latest revisions
- Maintain a high degree of confidentiality, diplomacy and attention to detail in all matters pertaining to the Hotel.
- Prepare and provide the necessary documents for the General Manager’s upcoming meetings within a suitable timeframe in advance of the meeting
- Answer telephone calls promptly as per the Mandarin Oriental standard and handle enquiries professionally, with full telephone cover at all times during office hours
- Ensure that appropriate action is taken on matters arising during the General Manager’s absence and keep the relevant individuals informed of all developments
- Carry out administrative duties required by the General Manager, including photocopying, scanning, word processing, binding, organising files
- Ensure the trace file is accurately maintained in accordance with the General Manager’s requirements
- Assist the General Manager in the coordination of personal matters where required
- Minute and document the General Manager’s meetings as and when required, ensuring that minutes are distributed to the necessary individuals within a suitable time frame following the meeting
- Schedule the meetings of the General Manager and ensure calendars are maintained and accurate
- Prepare the expense reports of the General Manager as when required
- Prepare travel itineraries and complete airline/accommodation/transportation arrangements at the expected standard for the General Manager and Corporate representatives
- Create and prepare reports as required by the General Manager, relating to both operations and administration
- Create and update the General Manager’s PowerPoint presentations, and where necessary, communicate and transfer the PowerPoint file to the necessary parties in advance of the presentation
- Ensure all documents provided to the General Manager by the Hotel meet the expected documentation standards
- Ensure guests comments and complaints are brought to the General Manager’s attention in a timely manner
- Maintain a good professional relationship with the Executive Committee of the Hotel in order to facilitate communication
- Ensure the General Manager and Executive Office are adequately equipped with the required stationery
- Compose, type, proof-read and summarize correspondence, memorandums, reports and documentation for the General Manager
- Attend trainings as directed by the General Manager to develop and acquire the skills necessary to operate at the expected professional level.
- Meet with guests and clients on behalf of the General Manager to make the appropriate introductions and initiate channels of communication.
- Support operational divisions as required under the direction of the Hotel Manager.

**Qualification and key competencies**
- Degree or Higher National Diploma equivalent in Hospitality or Business Management
- 4 years relevant experience as Personal Assistant reporting to the General Manager/ Vice President; preferably from luxury hotel environment
- Top planning and organizational skills
- Problem/Conflict solving and decision making
- Crucial talent for dealing with different stakeholders like Owning Office, Corporate Office, Government offices and Embassies, internal and external guests, visitors and organizations with cross cultural sensitivity
- Top communication skills (oral/listening/language) and negotiation techniques
- Writing and sufficient typing skills (to complete 100 wpm accurately) - skills to write/draft HM’s correspondence and reports
- Fluency in English

**Advertised**: 30 Jan 2024 Arabian Standard Time
**Applications close**: 31 Mar 2024 Arabian Standard Time

This job has been sourced from an external job board.



  • Abu Dhabi, Abu Dhabi, United Arab Emirates Talent Pal Full time

    Position: Personal Assistant to the General Manager (Full time #537091)Property / Office: Emirates Palace, Abu DhabiLocation: Abu Dhabi, United Arab EmiratesResponsibilities: Disseminate / communicate all corporate and hotel policies and standard operating procedures to the colleagues as adequate Takes all reasonable steps to safeguard stored information,...


  • abu dhabi, United Arab Emirates Assistant Manager-Heavy Equipment Maintenance Full time

    Assistant Manager-Heavy Equipment Maintenance Assistant Manager-Heavy Equipment MaintenanceThe job posting is outdated and position may be filledOur client is a well-known industrial maintenanceservice company and is currently looking for an Assistant Manager of Hydraulic maintenancewho will work on the site in Abu Dhabi.In this role, you will have the...


  • Abu Dhabi, United Arab Emirates BARAKA REAL ESTATE DEVELOPMENT LLC. Full time

    **Job Description - Personal Assistant to General Manager/CEO** **Job Title**: Personal Assistant to General Manager /CEO **Reports To**:GM We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks...


  • abu dhabi, United Arab Emirates Talent Pal Full time

    Personal Assistant to the General ManagerPersonal Assistant Personal Assistant to the General ManagerPersonal Assistant Responsibilities:Disseminate/communicate all company policies and standard operating procedures to the team appropriatelyTake all reasonable steps to protect stored information and not disclose or transmit any personal data relating to...


  • Abu Dhabi, United Arab Emirates Adecco Full time

    **Hiring for Personal Assistant to General Manager** Find your next role with Adecco! We are the world's leading workforce solutions company, offering flexible placement, permanent placement, executive search, Emiratization, outsourcing and volume hiring services across all sectors. We are currently recruiting for Personal Assistant to General Manager to...

  • Personal Assistant

    7 days ago


    Abu Dhabi, United Arab Emirates M & M GENERAL CONTRACTING AND TRANSPORT Full time

    Personal assistant **Responsibilities** - Act as the point of contact between the Chairman and internal/external clients - Screen and direct phone calls and distribute correspondence - Handle requests and queries appropriately - Manage diary and schedule meetings and appointments - Make travel arrangements - Take dictation and minutes - Source office...

  • Personal Assistant

    2 weeks ago


    Abu Dhabi, United Arab Emirates M & M GENERAL CONTRACTING AND TRANSPORT Full time

    Personal assistant **Responsibilities** - Act as the point of contact between the Chairman and internal/external clients - Screen and direct phone calls and distribute correspondence - Handle requests and queries appropriately - Manage diary and schedule meetings and appointments - Make travel arrangements - Take dictation and minutes - Source office...


  • Abu Dhabi, United Arab Emirates RIXOS Full time

    **Company Description** Established in 2000 in Turkey, Rixos pioneers the ‘ALL Inclusive, ALL Exclusive’ concept, inviting guests to discover a world of possibilities, with luxurious stays, inclusive of culinary delights from around the globe, live entertainment, daily sports, and fitness activities, sensorial spa and wellness journeys and fun-filled...


  • Abu Dhabi, United Arab Emirates Hilton Full time

    A Personal Assistant to the General Manager maintains an efficient and effective Executive Office via the distribution of internal and external mail, independent correspondence and up-to-date registry system. **What will I be doing?** A Personal Assistant to the General Manager maintains an efficient and effective Executive Office via the distribution of...


  • Abu Dhabi, United Arab Emirates Hilton Full time

    A Personal Assistant to the General Manager maintains an efficient and effective Executive Office via the distribution of internal and external mail, independent correspondence and up-to-date registry system. **What will I be doing?** A Personal Assistant to the General Manager maintains an efficient and effective Executive Office via the distribution of...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Talent Pal Full time

    Responsibilities:Disseminate/communicate all company policies and standard operating procedures to the team appropriatelyTake all reasonable steps to protect stored information and not disclose or transmit any personal data relating to guests, customers or colleagues, or any confidential information relating to the hotel except to appropriate...


  • Abu Dhabi, United Arab Emirates Al Nukhba Center Full time

    The Role **Requirements**: **University Qualifications**: Bachelor Degree is preferred Other certifications obtained: Professional certifications related to the job position Nature and length of previous experience: 2 years experience as a personal assistant Specialist Knowledge: - Strong interpersonal skills - Proactive approach to problem-solving - Strong...


  • Abu Dhabi, United Arab Emirates Lynx Consultancy Full time

    Male Senior Personal Assistant who has worked with managers or CEOs before in an office Need to be an Arabic Speaker and speak English well For Private office in AUH Salary - AED 7000-9000/month Once a week off All the benefits as per UAE Law will be provided **Salary**: AED7,000.00 - AED9,000.00 per month Ability to Commute: - Abu Dhabi...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Al Nukhba Center Full time

    The RoleRequirements:University Qualifications: Bachelor Degree is preferred Other certifications obtained: Professional certifications related to the job position Nature and length of previous experience: 2 years experience as a personal assistant Specialist Knowledge:Strong interpersonal skills Proactive approach to problem-solving Strong time-management...


  • Abu Dhabi, United Arab Emirates InterContinental Full time

    We’re searching for a Personal Assistant to Cluster General Manager who will provide high-level administrative support to the Executive Office by preparing to meet the needs of both internal and external requests. A little taste of your day-to-day: Every day is different, but you’ll mostly be: - Providing administrative support to the Cluster General...


  • Abu Dhabi, United Arab Emirates InterContinental Full time

    We’re searching for a Personal Assistant to Cluster General Manager who will provide high-level administrative support to the Executive Office by preparing to meet the needs of both internal and external requests. A little taste of your day-to-day: Every day is different, but you’ll mostly be: - Providing administrative support to the Cluster General...

  • Personal Assistant

    2 months ago


    Abu Dhabi, United Arab Emirates The fan club Full time

    Hello I am looking for a personal assistant preferably with an accounting background. **Salary**: AED2,000.00 - AED3,500.00 per month Ability to commute/relocate: - Abu Dhabi: Reliably commute or planning to relocate before starting work (required)

  • Personal Assistant

    5 days ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates The fan club Full time

    Hello I am looking for a personal assistant preferably with an accounting background.Salary: AED2, AED3,500.00 per monthAbility to commute/relocate: Abu Dhabi: Reliably commute or planning to relocate before starting work (required)


  • Abu Dhabi, United Arab Emirates The Hospitality Company Full time

    Looking for an experienced Assistant General Manager to join a luxury restaurant group for a new opening in Abu Dhabi. They would have managed a fine dining establishment and have experience with luxury operations. **Salary**: AED15,000.00 - AED18,000.00 per month Ability to commute/relocate: - Abu Dhabi: Reliably commute or planning to relocate before...


  • Abu Dhabi, United Arab Emirates Talent Pal Full time

    Responsibilities:Disseminate/communicate all company policies and standard operating procedures to the team appropriatelyTake all reasonable steps to protect stored information and not disclose or transmit any personal data relating to guests, customers or colleagues, or any confidential information relating to the hotel except to appropriate...