Business Services Assistant

1 month ago


Abu Dhabi, United Arab Emirates Zayed University Full time

**The Opportunity**
As a member of the Business Services Center team, to provide administrative, clerical and office support to faculty and staff across the Abu Dhabi/Dubai Campus, ensuring the efficient and effective delivery of mail, and other business services.

**CRITICAL SUCCESS FACTORS**
Accuracy, timeliness and efficiency in delivery of service. Work within guidelines and timelines and produce quality support to faculty. Must observe confidentiality.

**The Responsibilities**
- Provides clerical, office and administrative support to faculty and supervisors in terms of typing, editing and formatting a variety of documents.
- Photocopies documents, examinations, materials, reports and presentations.
- Scans and formats documents.
- Scans and censors course books and photographs when requested.
- Maintains a filing system.
- Copies, collates and distributes materials, class rosters and forms to faculty.
- Responsible for the efficient running of office machinery - maintains working order of machines and equipment. Calls technicians for support; repairs minor faults; and stocks all machines with paper and toner.
- Organizes and distributes incoming mail to faculty mail trays.
- Collects and distributes faxes, sends faxes, performs photocopying and maintains working order of the office machinery.
- Orders stationary or stock required by the center for both faculty and supervisors.
- Creates visitor ID passes, car parking passes, nametags, and signboards for use on campus or for special events.
- Assists with the creation, design and printing of various brochures and documents for various other departments around the University.
- Ensures that all outgoing mail is handled correctly, that the correct postage is applied according to weight and destination. Also ensuring that personal postage is charged for.
- Oversees the Courier service for the University working with the nominated courier company.
- Provides services to students for a fee within the department ensuring that transactions are recorded, appropriate payment received, and efficient, effective service is delivered.
- Assisting in the Travel Centre when the need arises and the business level in the Business Centre is low.
- Assisting with the University Switchboard as and when the need arises.

**The Requirements**
- Should possess a minimum of a higher diploma and 0-1-year experience in similar role within business center environment or equivalent combination of education and experience.
- Arabic / English bilingual preferred.
- Completion of a secretarial / administration course would be beneficial
- Strong computer skills with experience in scanning, formatting and preparation of publications; proficient with graphic software and MS Office
- Typing speed of 40+ wpm (English) essential

**Desired or preferred requirements**:

- Ability to perform a multitude of tasks while retaining strict attention to detail.
- Must work well under pressure.
- Must be bright, energetic, motivated and dedicated.

**The Benefits**
The University’s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., Cash housing, a furniture allowance, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.

**To Apply**



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