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Fit-out Document Controller

4 weeks ago

Dubai, United Arab Emirates Divnine Interior Design LLC Full time

We're looking for Interior Fit-Out Document Controller

**Roles & Responsibilities**
- Controlling company and project documentation including technical documents, drawings, and commercial correspondence.
- Collect, scan, upload and print documents following set procedures
- Following and improving document control procedures, allocating document numbers to internally prepared documents and incoming documentation
- Keeping record for all RFI’s, IR’s, EI’s, CVI’s etc.
- Ensuring all documentation meets formal requirements and required standards, inputting document data into the standard registers ensuring that the information is accurate and up to

date.
- Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals
- Producing document progress reports for senior managers
- Conducting regular reviews and document audit
- Develops and maintains the projects department document control register
- Helping in the planning stages of a specific project, ensuring that all project documents are well checked and submitted on time prior to the document’s submission due date
- Ensure documents are shared at key times to facilitate timely project completion
- Preparing letters and reports
- Keeping inventory records
- Preparing inspection request to consultant
- Maintaining updated records of all approved documents and drawings and their distribution
- Notify personnel of updated document versions and how to access them
- Work with documents and records across various departments, including human resources, administration and projects.
- Maintaining the IFC Drawings register

**Expected Qualifications**:

- Relevant Educational Qualification preferred (Engineering, Economics, Computer Science or Business Administration)
- Share Point, ACONEX, MS Office - Word, Excel, Outlook, AutoCAD

**Expected Experience**:

- 5 years’ Experience working in as a Document Controller in the Construction industry
- Fit-out experience will be an advantage

**Job-Specific Knowledge & Skills**:

- Solid communication skills, attention to detail and follow up of outstanding matters
- Good understanding of construction documents
- Administration skills
- Command of Arabic language will be an advantage

Excellent organization skills and record keeping, familiar with capital project phases and archiving methods

**Job Types**: Full-time, Permanent

Ability to Commute:

- Dubai (required)

Ability to Relocate:

- Dubai: Relocate before starting work (required)

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