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Admin Assistant for Advertising Company

1 month ago

Abu Dhabi, United Arab Emirates Excel pixels marketing solution Full time

admin assistant for advertising company
- **General Administrative Support**: Manage office supplies, including ordering and restocking.
- **Document Management**:Prepare, edit, and format documents, reports, and presentations.

Ensure that advertising materials are properly organized and readily accessible.Handle document version control to prevent errors in advertising materials. Update contact information and project status.Ensure data accuracy for client and advertising campaign tracking. Coordinate logistics, such as venue selection, catering, and materials preparation.Distribute internal and external communications. Keep track of important dates and deadlines.Process invoices and expenses related to advertising campaigns. Collaborate with designers and copywriters for ad creation.Keep track of client project timelines and deliverables. Take meeting minutes, distribute action items, and follow up on deadlines. Create reports and charts for advertising campaigns.
- **Database Management**:Maintain client and project databases.
- **Event Coordination**:Assist in planning and organizing promotional events, product launches, or client meetings.
- **Communication**:Serve as a liaison between clients, team members, and external partners.
- **Budget Management**:Assist in managing and tracking departmental budgets.
- **Creative Support**: Assist in creating and organizing advertising materials and presentations.
- **Client Support**: Support clients, answering queries, and ensuring their needs are met.
- **Meeting Support**:Prepare meeting materials, agendas, and presentations.
- **Data Analysis**:Compile and organize data for campaign performance analysis.
- **Tech Proficiency**: Be proficient with office software and tools such as Microsoft Office, Google Workspace, project management software, and CRM tools.
- **Problem Solving**:Be a resourceful problem solver, anticipating needs and proactively addressing issues that may arise in the fast-paced advertising industry.
- **Confidentiality**: Practice discretion when handling sensitive client information and campaign details.
- **Team Collaboration**: Work closely with advertising account managers, designers, copywriters, and other team members to ensure smooth project workflows.
- **Adaptability**: Be prepared for changing priorities and tight deadlines in the advertising world.

Pay: From AED3,000.00 per month

**Education**:

- Bachelor's (required)

**Experience**:

- advertising: 3 years (preferred)
- administrative assistant: 2 years (required)

**Language**:

- arabic (preferred)

**Location**:

- Abu Dhabi (required)