Real Estate Admin Assistant
2 months ago
**Job Title: Real Estate Talent Acquisition & Office Admin**
**Location**: Dubai, UAE
**About Us**:
We are a boutique real estate brokerage from Canada, now launching in Dubai. With a proven track record and a commitment to excellence, we are looking for a dynamic and experienced Real Estate Talent Acquisition & Office Admin to join our growing team.
**Position Overview**:
As the Real Estate Talent Acquisition & Office Admin, you will play a crucial role in managing our CRM systems and supporting our compliance efforts, including adherence to recruitment and hiring laws in the UAE. If you have a minimum of 2 years of real estate experience, are detail-oriented, and thrive in a fast-paced environment, we want to hear from you
**Key Responsibilities**:
- Develop and implement effective recruitment strategies tailored to the real estate sector to ensure timely and efficient hiring.
- Handle the onboarding of new hires.
- Approve and update property listings in the CRM.
- Create new listings and update information based on agents' requests in CRMs (PFExpert and Bayut Profolio).
- Manage Property Finder Credits and listings on various property portals.
- Set listings for Featured & Premium on Property Finder, Hot & Signature on Bayut, and Refresh & Feature on Dubizzle.
- Ensure quality scores for listings are maintained and updated according to requirements.
- Obtain listing permits through Trakheesi and manage brokers' RERA cards.
- Create forms in the Dubai REST app (Contract A, Contract B, and F) and other necessary manual forms (Form I, NDA, LOI, etc.).
- Ensure compliance with Trakheesi system requirements for listings.
- Facilitate communication between sellers and buyers throughout the sales process for a smooth transaction.
- Collect essential documents and collaborate with Trustee office personnel for seamless transfer processes.
- Compile and organize documents from agents for completed rental and sale transactions.
- Ensure compliance with all relevant laws and regulations governing recruitment and hiring practices in the UAE.
- Identify and attract top talent through various channels, including job boards, social media, networking events, and referrals.
- Develop and implement effective recruitment strategies tailored to the real estate sector to ensure timely and efficient hiring.
- Handle the onboarding of new hires.
- Maintain employee records.
- Oversee and manage the CRM system (PFExpert) for Property Finder Credits, Listings, and Agents' Verification.
**Training & Compliance Responsibilities**:
- Develop and enforce internal compliance policies to align with local laws.
- Design and implement training programs focused on compliance and internal policies.
**Qualifications**:
- Bachelor’s degree in Human Resources Management, Business Administration, or a related field.
- Proven experience as a Talent Acquisition Specialist or Recruiter, preferably within the real estate sector in the UAE.
- Minimum 2 years of experience in a real estate administrative role.
- Mandatory experience in real estate with previous experience in a similar role in Dubai.
- Proficiency in CRM systems (PFExpert, Bayut Profolio, Property Finder Manager, Dubizzle, etc.) is an asset
- Knowledge of Trakheesi and Dubai REST app is an asset
- Strong customer service or sales skills.
- Proficiency in using social media and staying updated with trends.
- Excellent organizational and analytical skills with attention to detail.
- High ethical standards and strong critical thinking abilities.
- Ability to work independently as well as collaboratively in a team environment.
**Why Join Us?**
- Be part of a committed team in a fast-growing sector.
- Contribute to a reputable brand expanding into Dubai.
- Competitive salary and benefits.
**Note**: REAL ESTATE EXPERIENCE IS A MUST
**Job Type**: Permanent
Pay: AED4,000.00 - AED10,000.00 per month
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