Facilities amp Services Officer-Yasmina British Academy
1 month ago
Yasmina British Academy is an outstanding British Curriculum school in the beautiful city of Abu Dhabi. With our globally recognised and admired curriculum dedicated and passionate practitioners and outstanding teaching and learning Yasmina British Academy is an exceptional place to work. It has an exciting diverse and progressive learning community that annually produces some of the very best I/GCSE and A Level result in the UAE. Our learning culture is under pinned by our core values of excellence respect passion collaboration and creativity allowing all students to thrive. Furthermore the Academy is extremely proud of its recent ADEK inspection which rated Yasmina British Academy as Outstanding in all six performance standards putting it amongst the top schools in the UAE and Middle East.
This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabis leading school group.
The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.
Minimum Qualifications
- Minimum diploma / degree of higher education; or
- Related industry qualification of graduate level for the assigned functional area(s).
- Certificate of Facilities Management / NEBOSH or IOSH preferable.
Minimum Experience
- At least 3 years experience in a midlevel position within an education or facilities serviceoriented industry.
Job Specific Knowledge & Skills
- Fluent English communication skills written and oral.
- Attention to detail with diligent follow up and able to execute in a timely manner.
- Skilled in multitasking and handling pressure.
- Organizational ability of self and others.
- Forethought and forward planning (particularly as this relate to local Government compliance matters).
- Capable of influencing people and talented in networking with cultural sensitivity.
- Good interpersonal skills.
- Strong and consistent supervisory skills.
- Commercial acumen.
- Initiate effort and energy beyond the typical workday where the tasks require additional commitment.
- The incumbent requires to reside in the same Emirate of the school assigned to.
- To be responsible for the delivery of facilities and general services across the school. Delivering a service culture and ensuring efficient effective staff and resource deployment in timely manner.
- To ensure the school facilities are maintained to the highest standards (cleanliness maintenance and safety) and that the support service teams are performing effectively and efficiently.
- To oversee the school accommodation requirements ensuring staff are housed in accordance with school expectations Aldar Education housing policy and allowances.
- To oversee efficient and costeffective purchasing and contracting in accordance with the school budget Aldar Education policy and school development plans.
General Operations
- To ensure all repairs and maintenance at the school including the inspection of required repairs and where necessary the appointment of external service providers in line with Aldar Education HQ guidance and Aldar Education Procurement framework and ensuring agreed works by staff or contractors have been completed satisfactorily and following up on any deficiencies to the initial scope of works.
- To ensure the security and efficient operation of the school site buildings and grounds always in accordance with current Health & Safety guidance ensuring daily checks of the site are carried out by the site services team for vandalism and ensuring cleaning standards are acceptable.
- Implementation of issued policies systems processes and student safeguarding measures in conjunction with the Aldar Education HQ.
- To ensure schoolbased events and activities are effectively planned and resourced in a timely and appropriate manner.
- Ensure essential central services such as catering security maintenance cleaning transport waste disposal and recycling are effectively planned and resourced throughout the year and be the point of contact for external services management.
- Support the OSM in utilisation of space and resources for buildings or reorganisation of current premises.
- To ensure daily monitoring of the BMS and BMS alert systems (where installed) are carried out amongst the site services team.
- To support the OSM (and Group Housing Manager) in procuring and maintaining the Aldar Education standards of staff accommodation (where required).
- To act as the designated school Incident Commander and be contactable outside of normal School hours available to attend site when required in line with the Aldar Education Critical Incident Response Protocols.
Leadership & Management
- To ensure the external support service teams are performing in line with school expectations fully resourced and delivering on their contractual obligations delivering best value for the school and high standards of service for the school community.
- Manage the facilities and general service teams to ensure high standards of service are maintained throughout the school and that they provide an effective service culture.
- Ensure each member of the Facilities & General Services team partakes in professional development appraisal and training and undergoes an individual development plan to help the school in building a highperformance team.
Finance Commercial & Procurement
- To oversee relevant budgets and expenditure effectively manage costs and ensure the school always receives best value and service in relation to facilities and building standards.
- To support opportunities for shared resource cost and/or services across partner schools to ensure that the schools benefit from improved access to service teams and physical resources (i.e. support staff transport etc).
- Ensure purchasing policy and the Delegation of Authority (DOA) processes and procedures are always followed.
Relationship & Stakeholder Management
- Ensure that schools are fully compliant with local government authority regulations to safeguard against fines of any nature as a result of nonrenewal of contracts at school level.
- Ensure all internal and external audit actions are completed in a timely and appropriate manner.
Health Safety & Environment
- To promote a positive and proactive health and safety culture throughout their teams for health and safety.
- To ensure the school complies with current Health & Safety legislation and/or guidelines as issued by Aldar Education HQ.
- To review and monitor the health and safety performance of contractors and suppliers within their respective schools.
- To support the OSM with environmental related aims and objectives and ensuring that they are delivered within the required timelines.
- Ensure all internal and external health safety and environmental related audits are effectively completed in a timely and appropriate manner.
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