Administrative Assistant

3 weeks ago


Dubai, United Arab Emirates myGwork - LGBTQ+ Business Community Full time


Role Responsibilities

  • Serve as the key point of contact for administrative support and activities related to the SCD Mmarketing Team.
  • Handle all duties with a high degree of integrity, professionalism, and confidentiality.
  • Create agendas and schedule and plan meetings across multiple calendars
  • Assemble PowerPoint or other presentation materials and plan / arrange for any meals/refreshments needed.
  • Organize travel arrangements, reconcile expense reports, an provide interface for applications for Corporate AE cards as necessary.
  • Organize documents and maintain an inventory of electronic and hard copy files allowing for easy access.
  • Open and track all purchase orders and work with vendors to ensure invoices are paid in a timely manner; liaise with finance as needed.
  • Manage/Open purchase orders through Pfizer's Ariba system and tracking invoices.
  • Manage set-up and logistics for large or off-site meetings.
  • Identify, evaluate, and partner with cost-effective vendors in the execution of the activities. 
  • Ensure accuracy of work and use judgment to determine work methods in different situations.
  • Contribute ideas, fostering pace and enthusiasm, negotiating timely execution of work.
  • Suggest and implement process improvements for administrative tasks.
  • Prepare team communication material as required.
  • Support on-boarding activities and team development and training.
  • Facilitate resolution of difficult issues and problems that arise within scope of responsibilities.
  • Provide administrative support and serve as backup administrative support for other departments, when necessary.
  • Take personal accountability for quality of own work that impacts the department, manages own time, professional development, prioritize workflow.
  • Support activities associated with site / department operational /cultural transformation goals.

Basic Qualifications

  • High School Diploma or GED.
  • 6+ years' experience.
  • Demonstrated planning and organizing skills.
  • Demonstrated administrative experience with an ability to carry out all office functions proficiently, and to complete quality work on a timely basis.
  • Excellent attention to detail and interpersonal skills.
  • Excellent judgment as well as the ability to work with confidential documents and information.
  • Proficiency in Microsoft Office Suite required, especially PowerPoint, Excel, Word, MS Office and other features.
  • Prior experience as an Administrative Assistant or providing administrative support to executive leadership in a global organization preferred but not necessary.
  • Knowledge of the pharmaceutical industry and healthcare environment preferred but not necessary.
  • Exposure to SAP, Ariba, Concur, WorkDay preferred but not necessary.



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