Program Associate

1 month ago


Dubai, United Arab Emirates ULTIMATE HUMAN RESOURCES SOLUTIONS LLC Full time

Key Responsibilities:

· Speaker Communication: Support the speaker invitation process by producing the invitation letter (on a rolling basis), following up on RSVPs, and updating the speaker tracker/databases.

· Coordination with Speaker Managers: Collaborate with the Speaker Manager to inform them as soon as possible when speakers are confirmed.

· Content Coordination: Collaborate with the Speakers Manager and other stakeholders to ensure all event content (e.g. marketing materials) is produced and standardized for each event.

· Content Production: Lead the production of some materials needed for events that require in-house production (such as PowerPoint presentation slides) when needed.

· Speaker Materials: Support the production of speaker guides and other materials required for events. This will require close coordination with speaker managers to set up regular mentoring calls prior to events.

· Documentation: Maintain organized records of all materials related to the event content. This will include updating agenda details, post-event summaries/reports, and other forms to capture required data.

· Calendar Management: Be the main point of contact for inquiries, calendar reservation requests, and requests, and works closely with the Programming Manager to maintain version control and accurately distribute information to relevant teams.

· Event Support: Provide ad-hoc support before and during the event, assist with any urgent needs, and support speaker management and preparation.

· Guest List: Support guest access and manage attendee responses for private invitation-only events.

· Collaborate with stakeholders: Lead coordination with internal teams and partners to ensure successful implementation of content delivery for the event.

· Continuous improvement: Staying on top of emerging trends in the conference/events industry and proposing innovative approaches to enhance coordination of programming and ideas.


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