Crewing Assistant

5 days ago


Dubai, Dubai, United Arab Emirates Kotug Middle East DMCC Full time

Crewing Assistant keeps control of all documents related to Crewing activities. Keep track and produce the required documents as and when required by the Crewing team member.

Experience: - Minimum of 2-4 years of related experience and/or exposure and training in similar function

Education: Bachelor's Degree or equivalent education

Industry Type: Oil and Gas/ Marine / Shipping Services

Required Skills:

  • Strong knowledge base and technical skills in document control
  • Computer literacy and knowledge in MS Office
  • Strong organizational skills with the ability to multitask and prioritize workload effectively.
  • Communicational skills, keen to details and ability to work in a team.

Job Description

  • Responsible for liaising with seafarers for documents and other matters (e.g checking of certificates, medical check-up as per charterer requirement)
  • Updating of seafarers' information, documents & certificate expiry
  • Updating of crew planning/rotation list and crew list
  • Maintain a proper and user-friendly filing and document control system for recording and tracking of all documents for the team and department.
  • Coordinate crew schedules and rotations in compliance with regulatory requirements and company policies.
  • Ensure all crew-related documentation, including STCW, contracts, visas, passports, and medical certificates, are up-to-date and in compliance with relevant regulations.
  • Assist in the preparation and submission of crew-related reports and documentation to regulatory authorities as required.
  • Serve as a point of contact for crew members regarding scheduling, travel arrangements, and other administrative matters.
  • Liaise with internal departments, external agencies, and vendors to facilitate crew movements, training, and logistical support.
  • Prepare the Contract of Employment of all the joining crew.
  • Assist in any ad-hoc duties, projects, and activities as and when required.
Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • Maritime Transportation
#J-18808-Ljbffr

  • Dubai, Dubai, United Arab Emirates Emergency Training Division Full time

    Job Advertisement: Crew Manager (Talent Pool)Make a difference every dayWe are a multinational organization with a global team of 50,000 colleagues. In the Middle East, we operate in the Transport, Defense & Advisory sectors, delivering services in Asset Management, Customer Experience, Fire & Rescue, and Air Navigation Services. We are innovators, committed...

  • Crew Manager – UAE

    3 weeks ago


    Dubai, Dubai, United Arab Emirates Emergency Training Division Full time

    Job Advertisement: Crew Manager (Talent Pool) Make a difference every day We are a multinational organization with a global team of 50,000 colleagues. In the Middle East we operate in the Transport, Defense & Advisory sectors, delivering services in Asset Management, Customer Experience, Fire & Rescue and Air Navigation Services. We are innovators,...

  • Crewing Officer

    4 days ago


    Dubai, Dubai, United Arab Emirates Jawar Al Khaleej Shipping LLC Full time

    Job Title: Seagoing Personnel AdministratorVacancy: 1 VacancyJob DescriptionManaging all aspects of seagoing personnel administration, including:Ensuring that each vessel is manned with qualified, medically fit, and experienced seafarers and supervising the application of the STCW convention onboard.Managing the selection and recruitment of all seafarers,...


  • Dubai, Dubai, United Arab Emirates Kotug Middle East DMCC Full time

    We are seeking a highly organized and detail-oriented Maritime Administrative Assistant to join our team at Kotug Middle East DMCC.About the JobThis is an exciting opportunity for a motivated and organized individual to serve as a point of contact for crew members regarding scheduling, travel arrangements, and other administrative matters.The ideal candidate...


  • Dubai, Dubai, United Arab Emirates Miral Experiences Full time

    Job OverviewMiral Experiences is seeking a skilled Ground Crew member to join our team. As a key representative of the company, you will be responsible for ensuring seamless customer experiences and efficient operations.Key ResponsibilitiesMaintain accurate records and files, including departmental checklists and Waivers/T&Cs.Coordinate customer bookings and...

  • Service Crew

    1 day ago


    Dubai, Dubai, United Arab Emirates EATHOS Full time

    The Service Crew at Tortilla Restaurant is responsible for providing exceptional customer service to ensure a positive dining experience for our guests. This role involves taking food and beverage orders, serving meals, and attending to customer needs while maintaining a clean and organized dining area. The ideal candidate should possess excellent...

  • Service Crew

    24 hours ago


    Dubai, Dubai, United Arab Emirates EATHOS Full time

    The Service Crew at Tortilla Restaurant is responsible for providing exceptional customer service to ensure a positive dining experience for our guests. This role involves taking food and beverage orders, serving meals, and attending to customer needs while maintaining a clean and organized dining area. The ideal candidate should possess excellent...

  • Assistant Foreman

    4 days ago


    Dubai, Dubai, United Arab Emirates IIQAF Full time

    We are seeking a dedicated and skilled Assistant Foreman to join our dynamic team in a fast-paced construction environment. The ideal candidate will play a crucial role in supporting the Foreman in overseeing daily operations, ensuring that projects are completed on time and within budget while adhering to safety standards and regulations. As an Assistant...

  • Service Crew

    2 weeks ago


    Dubai, Dubai, United Arab Emirates EATHOS Full time

    TheService Crew at Tortilla Restaurant is responsible for providingexceptional customer service to ensure a positive dining experiencefor our guests. This role involves taking food and beverage ordersserving meals and attending to customer needs while maintaining aclean and organized dining area. The ideal candidate should possessexcellent communication...


  • Dubai, Dubai, United Arab Emirates Kotug Middle East DMCC Full time

    We are seeking a Seafarer Liaison Officer to join our team at Kotug Middle East DMCC.About the JobThis is an exciting opportunity for a motivated and organized individual to liaise with seafarers for documents and other matters, ensuring that all crew-related documentation is up-to-date and compliant with relevant regulations.The ideal candidate will have...


  • Dubai, Dubai, United Arab Emirates Matrashabd Consulting Full time

    About UsAt Matrashabd Consulting, we pride ourselves on being a dynamic and supportive team. We are seeking an experienced Facilities Assistant to join our crew, helping us deliver exceptional results in a fast-paced environment.Job Description:Unload and store materials, equipment, and supplies safely and efficiently.Conduct regular cleaning and maintenance...


  • Dubai, Dubai, United Arab Emirates Arabaviation Full time

    The Position:To monitor, organise, hygienically clean and personalise the A380 Shower Spas with the objective of ensuring each First Class customer who uses this unique onboard feature is delighted by the experience.The primary area of responsibility is Shower Spa cleanliness and personalisation; however, maintenance of First, Business and Economy Class...

  • Assistant Foreman

    2 weeks ago


    Dubai, Dubai, United Arab Emirates IIQAF Full time

    We are seeking a dedicated andskilled Assistant Foreman to join our dynamic team in a fastpacedconstruction environment. The ideal candidate will play a crucialrole in supporting the Foreman in overseeing daily operationsensuring that projects are completed on time and within budgetwhile adhering to safety standards and regulations. As an AssistantForeman...


  • Dubai, Dubai, United Arab Emirates Bahri | البحري Full time

    Job Purpose:The role supports the Safety Training Group Manager in facilitating Bahri Ship Management's safety and behavior-based training programs. Responsibilities include identifying and addressing competence gaps through skill coaching, ensuring effective onboard safety training, and managing the scheduling and attendance of Safety Training Officers...


  • Dubai, Dubai, United Arab Emirates Emirates Full time

    The Flight Operations Assistant role at Emirates involves supporting the coordination and facilitation of all administrative responsibilities related to cabin crew training.About the RoleHandle learner allocation and operational changes to ensure learners are enrolled in specific courses as required.Monitor and control administration documentation to ensure...


  • Dubai, Dubai, United Arab Emirates Arabaviation Full time

    The Position:1. To monitor, organise, hygienically clean and personalise the A380 Shower Spas with the objective of ensuring each First Class customer who uses this unique onboard feature is delighted by the experience.2. The primary area of responsibility is Shower Spa cleanliness and personalisation; however, maintenance of First, Business and Economy...


  • Dubai, Dubai, United Arab Emirates Arabaviation Full time

    The Position:To monitor, organise, hygienically clean and personalise the A380 Shower Spas with the objective of ensuring each First Class customer who uses this unique onboard feature is delighted by the experience.The primary area of responsibility is Shower Spa cleanliness and personalisation; however, maintenance of First, Business and Economy Class...


  • Dubai, Dubai, United Arab Emirates Arabaviation Full time

    The Position: To monitor, organise, hygienically clean and personalise the A380 Shower Spas with the objective of ensuring each First Class customer who uses this unique onboard feature is delighted by the experience. The primary area of responsibility is Shower Spa cleanliness and personalisation; however, maintenance of First, Business and Economy...


  • Dubai, Dubai, United Arab Emirates ITHR Technologies Consulting LLC Full time

    We are looking for a skilled Marine Pilot with 5+ years of experience, including hands-on work with Very Large Crude Carriers (VLCCs), to safely navigate vessels in and out of UAE ports.Location : United Arab Emirates (UAE)Job Overview :We are looking for a skilled Marine Pilot with 5+ years of experience, including hands-on work with Very Large Crude...


  • Dubai, Dubai, United Arab Emirates IIQAF Full time

    We are seeking a dedicated and skilled Assistant Foreman to join our dynamic team in a fast-paced construction environment. The ideal candidate will play a crucial role in supporting the Foreman in overseeing daily operations, ensuring that projects are completed on time and within budget while adhering to safety standards and...