Leasing Executive – Retail Leasing – Asset Management

4 days ago


Dubai, Dubai, United Arab Emirates Dubai Holding Full time
Leasing Executive – Retail Leasing – Dubai Holding Asset Management (UAE National)

About Dubai Holding Asset Management:

Dubai Holding Asset Management (DHAM) owns and operates an extensive portfolio of 20 landmark retail destinations and 15 residential communities.

The Group plays a focal role in shaping Dubai's position as a global leader in business, tourism and leisure, contributing to its position as one of the world's most coveted and sought-after livable destinations.

About the Job:

An opportunity has arisen for Leasing Executive to join Retail Leasing. The main duties and responsibilities of this role:

  • The role holder is responsible for executing leasing activities for clients such as preparation of new leasing agreements, renewals and processing payments and follow up on receivables through efficient customer coordination and excellent customer service to offset any bad debts and enable the department to contribute to the profitability of the function as per defined guidelines.
  • Receive lease proposals from the Leasing team and external agents and review all supporting documents attached with the proposal.
  • Coordinate with the tenants and the leasing agents should there be queries/requests for amendments to the Lease.
  • Request File Notes for necessary approval for any amendment to the standard clauses.
  • Ensure Yardi workflow is processed and activated.
  • Register Units in Ejari. Issue Ejari and provide tenant copy of Ejari certificate.
  • Work closely with other departments to ensure all agreement for new tenants comply with company guidelines, budgets and appropriate approvals.
  • Dispatch renewal notices to tenants on monthly basis and ensure the tenants receive the communication prior to lease expiry within the stipulated time frame.
  • Ensure non-delivered notices reach tenants via email.
  • Liaise with service providers / courier to follow up on the delivery and pending deliveries to undertake corrective action.
  • Update the tenants as and when required to keep them updated about the courier status.
  • Review, verify renewal packs and process the lease renewals.
  • Attend walk in clients and process the lease renewals as applicable.
  • Prepare and print monthly renewal proposals.
  • Reply to customer queries regarding any request for amendment to the Lease, novation and cancellation, lease termination on expiry.
  • Collate documents and prepare Amendment Letter, Novation Agreement and Settlement Agreement.
  • Follow up with tenants and respective property management teams for completion of handover formalities.
  • Ensure that outstanding payments together with required documents are collected.
  • Obtain approval to process Security Deposit refund as required.
  • Maintain the database to ensure easy access and retrieval of department information as and when required.
  • Ensure the upkeep of records relating to all communications to the tenants.

About you:

  • Bachelor's degree, Diploma, or High School in any discipline is preferred.
  • 2-4 years within a leasing function or a similar role.
  • UAE national with a Family Book
  • Good planning and organizing skills.
  • Strong English communication skills. Arabic is preferable.
  • Knowledge of Oracle / Yardi / Salesforce systems is preferred.
  • Understanding of tenant fit outs and contracts is preferable.

About the Benefits:

At Dubai Holding, we're committed to nurturing the success and well-being of our colleagues. Join our dynamic and diverse team and enjoy a comprehensive benefit package that includes competitive compensation, career development opportunities, and a collaborative work environment.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Retail and Real Estate

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