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Legal Personal Assistant

1 month ago

Dubai, Dubai, United Arab Emirates Talent Pal Full time

Support two partners with exceptional secretarial and administrative support in a diverse and engaging workload, including calendar management, travel coordination, and document preparation.

This role is ideal for someone who thrives in a fast-paced dynamic environment and values collaboration and client service. As a Personal Assistant, responsibilities will include:

  • Proactive diary management, including scheduling meetings, conferences, and travel arrangements
  • Drafting and amending documents and correspondence with accuracy and attention to detail
  • Organising meetings, conference calls, lunches, and managing digital dictation tasks
  • Supporting billing processes, collating billing guides, and drafting narratives for client letters
  • Preparing and assembling bibles or key documents for client meetings
  • Assisting with matter management, including opening and closing files and managing client work-in-progress (WIP) updates
  • Time recording and updating contacts in the firm's InterAction system
  • Processing expense claims electronically and handling general administrative tasks

The ideal candidate will bring:

  • At least 3 years of experience in a similar role within a law firm or professional services environment
  • Fast, accurate typing skills, with the ability to turn around large documents efficiently
  • Proficiency in using Microsoft Office Suite, particularly Word and Outlook, and experience with InterAction
  • Strong organisational and prioritisation skills, with the ability to manage multiple tasks in a busy environment
  • A proactive, can-do attitude, with the ability to work both independently and as part of a team
  • Exceptional communication skills, with a confident and professional telephone manner
  • A strong attention to detail, with the ability to remain calm under pressure

Barratt Galvin is an Australian-based business providing recruitment solutions from a global perspective, drawing on networks throughout Australia, the Middle East, and the UK. We recruit across a broad range of roles, including lawyer, paralegal, legal secretary, EA/PA, HR administration, and office support.