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Executive Assistant

1 month ago

Dubai, Dubai, United Arab Emirates Careers International Full time
We are looking for aproactive and detailoriented Executive Assistantto support the operations of our event companywhich specialises in poster designing and creative eventmaterials. The ideal candidate will handlequotations billing scheduling and coordination withdesigners ensuring smooth businessoperations.

Quotation& DesignerCoordination
  • Requestand collect quotations from designers forvarious projects.
  • Compare pricingnegotiate when necessary and finalise quotations as per companypolicies.
  • Maintain a record ofdesigner quotes for futurereference.
  • Ensure designers meetproject deadlines and deliver qualitywork.
Billing& FinanceManagement
  • Prepareand send invoices to clientspromptly.
  • Track paymentspending invoices and follow up fordues.
  • Maintain accurate financialrecords related to project costs and designerpayments.
  • Assist in generatingfinancial reports related to sales andbilling.
Scheduling& CalendarManagement
  • Maintainschedules and calendars for ongoing projects andmeetings.
  • Coordinate appointmentsbetween clients designers andmanagement.
  • Ensure all deadlines aremet and communicate any changeseffectively.
Client& InternalCommunication
  • Serveas the point of contact for clients regardingquotations and billinginquiries.
  • Communicate withdesigners to ensure smooth workflow and timelysubmissions.
  • Provide administrativesupport to the team asneeded.


RequirementsExperience:Minimum 23 years in an administrative executiveassistant or billing role.IndustryKnowledge: Experience in event management designor printing industry is aplus.
Languages:Fluency in Hindi and English (spoken andwritten) ismandatory.
Strongunderstanding of billing and invoicingprocedures.
Excellenttime management and organizationalskills.
Ability to workunder pressure and handle multipletasks.
Proficiency inMicrosoft Office (Excel Word Outlook) andbilling software.
A bachelor sdegree in Business Administration Finance or a related field ispreferred.

Key Skills
TimeManagement,Microsoft Office,Organizational skills,MicrosoftOutlook,Microsoft Word,Personal Assistant Experience,MicrosoftPowerpoint,Calendar Management,Microsoft Excel,AdministrativeExperience,Microsoft Outlook Calendar,Google Suite
Employment Type : Full Time
Experience: years
Vacancy: 1
Monthly Salary Salary: AED 3 - 4