Manager – Admin
4 weeks ago
This position will oversee the daily operations of the office, ensuring that administrative processes run smoothly and efficiently. This role includes managing office activities, coordinating recruitment operations, and supporting the overall business strategy. The ideal candidate will have experience in both administration and operations management, ideally within the recruitment or HR sector.
Key Responsibilities:- Administrative Management:
Oversee daily office operations, ensuring a productive working environment.
Manage office supplies, equipment, and maintenance services to ensure efficient operations.
Implement administrative policies and procedures to improve efficiency.
Maintain organized and accurate employee records and files. - Recruitment Operations:
Coordinate and support the recruitment process, including job postings, candidate screenings, and interview scheduling.
Develop and maintain relationships with clients, candidates, and stakeholders to ensure satisfaction and improve service delivery.
Generate and analyze recruitment reports to inform strategies and operational improvements.
Supervise and train administrative and recruitment staff to ensure high-performance standards.
Foster a collaborative team environment, encouraging communication and knowledge sharing among team members.
Conduct performance evaluations and provide constructive feedback. - Budget and Financial Management:
Monitor expenditures and implement cost-control measures to maximize efficiency.
Should have knowledge on logistics and procurement management. - Compliance and Risk Management:
Ensure compliance with local labor laws, regulations, and industry standards.
Ensure the compliance of ISO 9001:2015 management systems.
Develop and maintain company policies and procedures related to operations and administration.
Identify potential risks and develop strategies to mitigate them.
Conduct internal audits and prepare corrective action plans.
- Experience: 8 - 12 Years of experience
- Required Qualification: Minimum bachelor's degree is preferred.
- Education and Qualifications:
Educational Background: Bachelor's degree in Business Administration, Human Resources, Operations Management, or a related field. A Master's degree can be an advantage.
Relevant Certifications: Preferred HR or operations-related certifications, such as Lean Six Sigma, HR certifications. - Experience:
Work Experience: Minimum 8-10 years of experience in administrative and operational roles, preferably within a recruitment agency or human resources sector.
Management Experience: Proven track record of managing teams and overseeing operations, with at least 3-4 years in a managerial position. - Skills and Competencies:
Leadership: Strong leadership skills to manage teams, foster a collaborative environment, and drive operational excellence.
Communication: Excellent verbal and written communication skills in English; knowledge of Arabic and other languages used in GCC countries could be beneficial.
Organizational Skills: Exceptional multitasking and organizational skills to manage diverse administrative and operational tasks effectively.
Problem-Solving: Ability to identify issues, analyze data, and implement effective solutions promptly.
Tech Proficiency: Competence in using recruitment software, HR management systems, and standard office productivity tools (Microsoft Office, Google Workspace), virtual communication channels (Google Meet, Zoom, Microsoft Teams, etc.). - Attributes and Personal Qualities:
Integrity and Professionalism: A commitment to ethical practices, confidentiality, and professionalism in all interactions.
Adaptability: Ability to thrive in a fast-paced, dynamic environment, adjusting to changing demands and priorities.
Cultural Sensitivity: Awareness of and respect for different cultural norms and practices, especially in a multicultural workplace like Dubai.
Personal Care: Should be conscious of personal health and safety. - Knowledge:
HR Policies and Procedures: Strong understanding of recruitment processes, employee onboarding, performance management, and HR best practices.
Industry Trends: Familiarity with trends in recruitment, labor markets, and talent acquisition strategies, particularly in the UAE.
Training and Development: Should have the capacity to assess training needs, plan, and conduct training for staff members.
ISO Management Systems: Should have sound knowledge and understanding of ISO 9001:2015 management systems.
Risk Analysis: Should have a strong knowledge of risk analysis and preparation of action plans to mitigate risk. Moreover, must be able to conduct internal audits of the organization. - Performance Metrics/Goals:
Operational Efficiency: Ability to design and implement process improvements that enhance operational efficiency and reduce costs.
Team Performance: Track record of successfully managing teams and achieving performance targets in operational and administrative functions.
Performance Appraisal: Should have strong knowledge of performance appraisal tools and techniques and the ability to use it in a corporate setting.
Client Satisfaction: Strong focus on client service and experience, with metrics or evidence of maintaining or improving client satisfaction rates. - Other Requirements:
UAE Driving license is preferable.
Should be flexible in working hours and days.
If your experience matches the mentioned job description and you are interested in applying for this opportunity, kindly send us your Updated CV mentioning the below details:
- Total Years of Experience:
- Total Years of Experience in Admin / HR / Operations:
- Total Years of Experience in GCC:
- Total Years of Experience in UAE:
- Notice Period:
- Current Location:
Kind Note: We are seeking only locally available (Inside UAE) candidates for this opportunity.
#J-18808-Ljbffr-
Admin Manager
2 hours ago
Dubai, Dubai, United Arab Emirates Al Sadiq Islamic English School Full timeWe are currently hiring an experienced School Admin Manager. Candidates will only be contacted if they have school experience.Requirements:1. Must have at least 2 years of school experience as an admin manager.2. Manage all procedures and resolve any problems, including ordering, processing, and payment for all goods and services provided to the school.3....
-
Admin Manager
3 weeks ago
Dubai, Dubai, United Arab Emirates Al Sadiq Islamic English School Full timeWe are currently hiring an experienced School Admin Manager . Candidates will only be contacted if they have school experience. Requirements : Must have at least 2 years of school experience as an admin manager. Manage all procedures and resolve any problems, including ordering, processing, and payment for all goods and services provided to the school....
-
Buying Admin
3 weeks ago
Dubai, Dubai, United Arab Emirates Alabbar Enterprises Full timeAlabbar Enterprises & ANOTHER is a UAE-based retail group that represents established brands like Social House, Candylicious, Ethan Allen, Yogurtland, and Garrett Popcorn. It is also the parent company of multiple F&B concepts like Caya, Two Bistro, Karak House, Parka, Social House, Gia, Markette, Carpo, Angelina, Ganache Chocolatier, Krema, and Kuku under...
-
Admin/Receptionist
4 weeks ago
Dubai, Dubai, United Arab Emirates SENETNAY REAL ESTATE LLC Full timeSenetnay Real Estate is looking for adedicated Admin/Receptionistto join our team If you have experience working in areal estate companyand are skilled in administrative tasks, we want to hear from you.Responsibilities:Managing office administrative tasksHandling contracts, documents, and client recordsCoordinating with agents and clients as neededAnswering...
-
HR and Admin
1 day ago
Dubai, Dubai, United Arab Emirates LuxuryProperty Full timeWe are seeking an HR & Admin Executive to join our team. In this role, you will play a pivotal part in assisting with HR functions and providing administrative support as needed. If you're a detail-oriented professional with HR and admin experience, we want to hear from you.Key Responsibilities:1. Maintain meticulous employee records.2. Keep the HR database...
-
Admin Coordinator
5 days ago
Dubai, Dubai, United Arab Emirates Zahrawi Group Full timeZahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.Job BriefThe incumbent is accountable for organizing and coordinating all aspects of corporate...
-
Admin Coordinator
1 day ago
Dubai, Dubai, United Arab Emirates Zahrawi Group Full timeZahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.Job BriefThe incumbent is accountable for organizing and coordinating all aspects of corporate...
-
Telemarketing Manager cum Office Admin
3 weeks ago
Dubai, Dubai, United Arab Emirates Arathys Building Material Trading Co LLC Full timeTelemarketing Manager + Office Admin (Filipino Preferred): As a Telemarketing Manager cum Office Admin, you will play a crucial role in our company's growth and success. You will be responsible for managing telemarketing activities while also providing administrative support to the office. The ideal candidate should have excellent communication and...
-
Telemarketing Manager cum Office Admin
1 day ago
Dubai, Dubai, United Arab Emirates Arathys Building Material Trading Co LLC Full timeTelemarketing Manager + Office Admin (Filipino Preferred):As a Telemarketing Manager cum Office Admin, you will play a crucial role in our company's growth and success. You will be responsible for managing telemarketing activities while also providing administrative support to the office. The ideal candidate should have excellent communication and...
-
Office admin
2 hours ago
Dubai, Dubai, United Arab Emirates Abroad Work Full timeOffice Admin Required with UAE ExperienceMust be good in English. Preferably Asian nationality (male and female).Responsibilities:1. Managing company works2. Handling emails3. Management works4. Accounts assistanceJob Type: Full-timeSalary: AED2, AED2,500.00 per monthWe have walk-in interviews. Please contact us.#J-18808-Ljbffr
-
Nursery Admin Manager
3 weeks ago
Dubai, Dubai, United Arab Emirates Kids First Group Full timeKids First Group (KFG) is the leading group in Dubai, Abu Dhabi, and Doha for providing premium early years education and childcare. Founded in 2011, we have 30 nursery schools. We stand unique from other group nurseries, as each of our Kids First Group nurseries specializes in and is passionate about their own exclusive curriculum and pedagogical approach:...
-
Nursery Admin Manager
14 hours ago
Dubai, Dubai, United Arab Emirates Kids First Group Full timeKids First Group (KFG) is the leading group in Dubai, Abu Dhabi, and Doha for providing premium early years education and childcare. Founded in 2011, we have 30 nursery schools. We stand unique from other group nurseries, as each of our Kids First Group nurseries specializes in and is passionate about their own exclusive curriculum and pedagogical approach:...
-
Office admin
5 days ago
Dubai, Dubai, United Arab Emirates Abroad Work Full timeOffice Admin Required with UAE ExperienceMust be good in English. Preferably Asian nationality (male and female).Responsibilities:Managing company worksHandling emailsManagement worksAccounts assistanceJob Type: Full-timeSalary: AED2,000.00 - AED2,500.00 per monthWe have walk-in interviews. Please contact us.#J-18808-Ljbffr
-
Admin Assistant
4 weeks ago
Dubai, Dubai, United Arab Emirates Nayeducation Full timeZapegg Tax Consultant is seeking a reliable and organized Admin Assistant to support our team in Dubai. In this role, you'll manage a variety of administrative tasks that are essential to our day-to-day operations, ensuring a well-coordinated and productive work environment. This position requires an individual who is detail-oriented, efficient, and able...
-
Admin Assistant
4 days ago
Dubai, Dubai, United Arab Emirates WePlus Real Estate Brokerage LLC Full timeWe are looking for an experienced Admin.Weplus Real Estate is a premium well-trusted Chinese Real Estate Brokerage firm based in Business Bay, Dubai. Listed with most of the well-known developers in the United Arab Emirates. We provide tailor-made estate investment solutions for our clients.Requirements:Min. 1 Year of Experience as Admin in Real Estate...
-
Admin Assistant
3 weeks ago
Dubai, Dubai, United Arab Emirates Taameer Plus Contracting Full timeA leading fit out/ contracting company in Dubai is looking for an HR/Admin Assistant This is a full-time on-site role for an HR & Admin Assistant at Taameer Plus Contracting LLC in Dubai. The role involves providing HR support, executive administrative assistance, and general administrative tasks to ensure smooth operations Duties and Responsibilities: ...
-
IT System Admin
7 days ago
Dubai, Dubai, United Arab Emirates The Team Builders Full timeAn excellent opportunity for IT system admin came up with our client a hospitality company based in Dubai: What will you doMaintain essential IT operations including operating systems security tools applications servers email systems laptops desktops software and hardwareHandle businesscritical IT tasks and procedures that provide a commercial advantage in a...
-
Admin and HR Intern
2 days ago
Dubai, Dubai, United Arab Emirates Charterhouse Middle East Full timeCharterhouse is excited to offer an internship opportunity for a highly motivated individual to join our Dubai team as an Admin and HR Intern. This is an ideal role for someone who is eager to learn, grow, and gain valuable experience within a global staffing and recruitment agency.The Admin and HR intern will support the Charterhouse consultants across both...
-
Admin Controller
4 weeks ago
Dubai, Dubai, United Arab Emirates FoodFund International Full timeJoin our team as anAdmin Controllerand be the backbone of our restaurant's operations.You'll oversee daily administrative tasks, manage inventory records, handle supplier communication, and ensure all financial documentation is accurate and up-to-date. Your organizational skills and attention to detail will help keep our operations seamless.Key...
-
Admin Officer
10 hours ago
Dubai, Dubai, United Arab Emirates Rock and Up Investment L.L.C. Full time- Applicants should have at least 2-3 years experience in Administration and Management Support.As an Admin Officer, you will play a multifaceted role, combining administrative support with personal assistance to the management to ensure smooth operations within the executive office.1. Document Management: Maintains the files, records, and documents, both...