HR Coordinator

2 weeks ago


Dubai, Dubai, United Arab Emirates Floorworld LLC Full time
To be the point of contact for all staff regarding their administrative requirements:

  • Salary transfer letters,
  • Salary certificates,
  • Reference letters,
  • Exit check lists,
  • Prepare all the Letters addressed to embassies and government entities
  • Medical insurance
  • Visa and immigration
  • Airline tickets and arrange booking hotel accommodation
  • Claims
  • Add HR requisition on system &follow up with finance team.
  • Updating staff details on HR tool
  • Updating Employee Master Files for additions, deletions
  • Prepare all the required letters, forms, and contracts and have it signed by the concerned authority
  • Assist with Onboarding administration and process.
  • Prepare new offer letter & contract for a new joiner.
  • Conduct reference check
  • Liaise with PRO's in preparing for joining date (through medical checkups and document attestation, MOM Contract etc)
  • Work closely with IT department & Finance department to prepare payroll, access card, fingerprint, laptop, server access, and printer access in addition to desk space
  • Administer finger printing process for all staff (coordinate with IT department).
  • Organize tour for new joiner to all company's offices.
  • Establish "Buddy" material, and create awareness amongst staff.
  • Allocate and orient a buddy for new joiner.
  • Follow up with new joiner 4 weeks after joining regarding the recruitment, on boarding and first impressions on work culture.
  • Report alarming feedback regarding recruitment on boarding and first impressions on work culture to HR Manager.

On boarding of interns:

  • With the interns on the start date
  • Coordinate with IT to create account, arrange computer and access card.
  • Inform the department heads on the selected inters and their start date.
  • Contract & confidentiality agreement.
  • Followup on feedback performance

Assist with separation process:

  • Followup on resignation approval.
  • Conduct final settlements as per the reasons for separation in compliance with HR manual.
  • Calculating & processing Final Settlements
  • Recovery of Welcome Allowance from those who leave before completing 2 years.
  • Calculation of gratuity as per HR Manual
  • Repatriation airfare settlement
  • Preparation of letters: appreciation letter, acceptance letter, experience letter and NOC letter (if applicable)
  • Handle clearance checklist
  • Cancellation of Omani employees with PASI and Manpower
  • Visa cancellation process (Coordinate with PROs)
  • Deactivate the resigned staff from attendance system.

Master Payroll:

  • Prepare all documentation required & related to monthly payroll and entries on system and check with Finance team.
  • Prepare the Commissions + Service Charge + Airfare ticket
  • Add Monthly report in (HR works & ZOHO system) and feedback to General Manager.
  • Processing/disbursing WPS payroll thru Al Rostamani/UAE Exchange

Handle Claim processes and quires:

  • Collecting, processing, obtaining approvals for all Expense Claims, processing Business Travel
  • Requests & applicable allowances.
  • A minimum of 2+ years working in the UAE in the same field
  • Can join immediately
  • An undergraduate education in relevant field
  • Strong proficiency with standard MS Office Applications, essential computer skills

Job Types:
Full-time, Contract, Permanent

Salary:
AED3, AED4,000.00 per month

Application Question(s):

  • Can you join immediately?

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