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Administrator-hospitality
4 months ago
As the Administrator, your main role will be is to ensure that the planning, coordinating, administration as well as communications and information functions and duties are carried out in a professional, discreet, exact and prompt manner in accordance with the expected standards of the Hotel(s).
Functional Accountabilities:
- Schedule meetings and appointments with external and internal guests
- Keeping the Director informed of appointments and meetings scheduled and ensuring enough time for each meeting and assist Director to keep to the timetable on a daily basis by ensuring that internal attendees arrive on time
- Ensure reports are on hand prior to meetings and that correspondence & information are available for managers when having meetings
- To be responsible for scheduling/coordinating the following meetings (including notification of dates, times, location of meetings to all attendees and advising attendees of any changes well in advance)
- Taking minutes of the meeting for distribution
- Typing of all reports and correspondence received in either manuscript or dictated form
- Filing of all documents and update systems when necessary to ensure easy reference
- Manage travel arrangement including flights, accommodations, transfers etc.
- Coordination with who wish to meet the Director giving them directives according to the Hotel policy and to take right route for resolving their issues, not to overload the Director
- Ensure equipment in Executive Offices, including photocopier is working at all times with adequate supplies of paper, toner, and etc.
- Keeping purchase requests in the Purchase Management System up to date
- To attend any hotel functions as requested by the Director
- To attend training and meetings as and when required
- To take an interest in and keep uptodate with events occurring in the hotel
- Promote a professional image of the office at all times to internal and external customers
- In Charge of Outsourced Rewards for the Hotel and Any other duties as may reasonably be requested by the management, Learning & Development & Human Resources Dept.
Qualifications and Experience:
Essential:
- At least 3 years' experience as Administrator to the Director
- College degree
Desirable:
- Formal Secretarial qualification
- Has worked in a multicultural environment
