Senior Officer Administration

1 week ago


Sharjah, Sharjah, United Arab Emirates United Arab Bank Full time

Job Purpose:

Perform and/or oversee a variety /a broad range of associated administrative services such as staff support, planning activities, coordinate and facilitate meetings, program function and /or special events as appropriate as well as , leverage extensive business unit knowledge to support the unit's program of work and facilitate the delivery of business operations.

Principal Accountabilities:

General

  • Provide a range of administrative and support services to meet the business needs of the team/unit
  • Respond to and resolve complex enquiries and issues to ensure the provision of accurate information, and the timely and effective resolution of issues.
  • Coordinate and manage records and databases, complying with administrative systems, processes and policies, to ensure that all information is accurate, stored correctly and accessible.
  • Develop, implement and monitor office systems, procedures and methods, adapting processes and techniques as required, to facilitate efficient team/unit operations in line with agency standards, policies and procedures.
  • Gather and collate information for, and prepare documentation and reports on business unit performance, as well as make recommendations to improve efficiency, cost management and service delivery.
  • Supervises, motivates and assists employees to perform their duties efficiently and effectively to ensure compliance with policy and procedures and proactively participate in all aspects of performance management.
  • Miscellaneous tasks to be outlined based on business needs & work requirements.

Technical

  • Prepare all applications pertaining to the Government of each Emirate
  • Closely monitor & follow-up on the validity period of Trade Licenses as and when required for necessary action.
  • Preparation of letters/ correspondence to Government Entities & Authorities & Ensure is accurately written in Arabic & English.
  • Tracking all the invoices PO issued and payment Execution taken in place for document submitted to procurement and continues follow up with Finance department for vendor payment processing on time.
  • Arrange for periodic meeting with vendors and track all action points assigned and agreed for vendor update and delivery if any.
  • Preparation of Department Dashboard
  • Coordinate with Ops Risk to ensure BAI, BCP and other related document as update as well provide parodic status update on any incidents reported under are of Admin & Facility management

Qualification & Experience:

  • Diploma Certificate/ Bachelor degree will be preferable
  • 3-5 years' experience in Administrative of Secretarial Role
  • Effective communication skills in English and Arabic

Note: This position will be hired on second party contract


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