Admin Operations Assistant

1 week ago


Umm alQuwain, Umm al Qaywayn, United Arab Emirates Servochem L.L.C. Full time

Location:

Umm Al Quwain
, UAE**Contract Period:
- **2 years employment contact

Other Benefits:

Visa, Annual Vacation, Annual Air Ticket, Gratuity, Medical Insurance**Job Responsibilities:
- *
  • Maintain agenda and assist in planning appointments, board meetings, conferences etc.
  • Maintain electronic and paper records ensuring information is organized and easily accessible.
  • Possess excellent communication skills, both written and verbal word processing, creating spreadsheets and presentations, and filing, handle confidential documents ensuring they remain secure.
  • Renew and manage office licenses / trade licenses third party contracts etc.
  • Renew and manage office licenses / trade licenses Company's legal documentation processing, employee visa renewals & other Government compliances / renewals
  • Maintained high standards of accuracy and quality in data entry and recordkeeping.
  • Monitor office supplies and negotiate terms with suppliers to ensure the most costeffective orders.
  • Preparation PR / PO for officerelated material and other requirements including office stationery.
  • Planning for food & supplies at time of clients meeting or functions.
  • Make travel arrangements for executives Flight / Hotel / Visa booking, tracking and Manage schedules & calendar for deadlines.
  • Making arrangements for new joined employee for seating, PC, access cards etc. Assists in office renovation, Handover of company vehicle and company assets.
  • Maintain all office equipment's under AMC like (Vehicles/Machinery/AC/Vending Machine/Water filters/IT equipment's/First Aid Kits etc.)
  • Manage training and development initiatives, Managed performance appraisal systems and policies, oversee benefits and compensation (Accounts, Attendance, Utility Bills, Petty Cash & reconciliations of Payroll for staff and workers)
  • Planned, coordinated, and optimized administrative procedures, resolving conflicts through positive and professional mediation.
  • Handling workplace investigations, disciplinary and termination procedures.
  • Provides administrative support to top management and the general office. Monitors and improves office systems and procedures ensuring policy awareness.
  • Maintaining employee files and workplace privacy,
  • Oversee facilities management of company branches / warehouses / accommodations
  • Custom Clearance for Imports & Exports
  • Creating custom documents BOE for material inward & outward and keeping an accurate track record for material & machinery coming in and moving out.
  • Responsible to renew & manage Company's Real estate related matters including contract preparation, cheque management, ejari / registration & termination
-
Education: -Graduate in any disciple.

-
Age:

years

-
Gender Preference:

  • Male / Female
-
Technical Skill set:

  • Computer proficient
-
Work Exp:

  • Minimum 3 years ( preferably in gulf countries )
-
Language skill set:

  • Fluency in English Language (Spoken & Written )
- **Other attributes:

- **ASelf-motivated individual with a pleasant personality

Salary:
AED3, AED4,500.00 per month

Ability to commute/relocate:

  • Dubai: Reliably commute or planning to relocate before starting work (required)

Experience:

- administrative assistant: 3 years (preferred)

Language:

  • English (preferred)


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