HR Assistant

2 weeks ago


Dubai, Dubai, United Arab Emirates The Elixir Clinic Full time

Position:
Human Resource Assistant

Department:
Human Resource


Any Nationality

Primary Responsibilities

1. Accommodating all walk-in applicants. File all CVs received.

2. Scheduling of interviews in line with the hiring needs as directed by the HR manager.

2.1. Managing the bookings of calendars and coordinating with respective departments to deliver communication on interview schedule and hiring needs.

3. Preparing the initial draft of job offers as directed and instructed by the HR manager.

4. Managing the intake, handling, and storage of documentation and employees' files.

4.1. Checking of all documents, scanning and photocopying files, and making sure that all organizational documentation is stored safely and securely

6. Coordinating all external PRO jobs and follow through the tasks assigned pertaining to employment visas, renewal of employment visas, work permits, medical licenses and other company document renewals.

7. Reconciliation of all PRO invoices and bills in line with the monthly transactions communicated and working closely with finance team to confirm monthly ledgers.

8. Carrying out Employee Induction paperwork and communicating the schedules to all new hires.

9. Coordinating with the Medical Insurance provider for addition/deletion of members, claims submitted, and other miscellaneous issues.

10. Identifying companies offering training programs matching the requirements of the Training Plan. Filing of all training records, checklists and progress notes.

11. Monitoring the expiry dates of passports, visas, labour cards, health cards, etc. and start working on the renewal paperwork one month in advance.

12. Notifying the Head of HR and other associate departments of document expiries and ensuring that no additional costs are incurred as a result of fines for expired documents.

13. Responsible for timely renewals of all company insurance policies inclusive but not limited to Staff medical insurances, Malpractice insurances, Vehicle insurances, Property insurances etc.

14. Responsible for monthly calculation of extra hours and communicating with clinic managers on the computations to allocate time back to respective clinic teams.

15. Working with the head of HR to ensure that all HR Files are up to date and assisting with the file completion at individual clinics.

16. Preparing and delivering staff requests like NOC's, salary certificates, employment certificates, etc.

17. Assisting the head of HR with recording of meeting minutes from all staff meetings and formal HR events held.

18. Maintaining employee records, staff attendance, employee visas, passports, labour cards and contracts, health cards, emirate's identity cards and their renewals and allocating and managing the staff resources according to the mandatory requirements on the Company HR drop box.

18.1.Recording and updating the HR database to include all staff correspondence pertaining to promotions, transfers, terminations, attendance records, discipline records, employee performance appraisal records and schedules.

19. Compiling, inputting and updating HR data and documentation into Helix and testing the functioning of all HR processes with the support of the IT department.

20. Maintaining and recording of all company legal documentation and providing administrative assistance in matters of legal importance.

21. Updating of employee files, HR data, employee lists etc and ensuring that Company master file is up to date.

22. Compiling, coding and formatting of company policies including but not limited to HR policies, reviewing the validity of the documents and ensure proper recording and filing of department specific policies.

22.1. Ensuring that all revisions made have been signed off by the employees and saved to the updated file on drop box. Responsible for reviewing annually the HR policies and protocols and recommending changes to be made as necessary.

23. Recording and maintaining all company moveable assets and those assets allocated to staff.

24. Maintaining employee records, staff attendance, employee visas, passports, labour cards and contracts, health cards, emirate's identity cards and their renewals and allocating and managing the staff resources according to the mandatory requirements.

25. Recording and maintaining all company moveable assets and those assets allocated to staff.

26. Supporting and assisting with other administrative duties as assigned by the management teams and providing administrative support to all head office departments.

27. Assisting the Directors and other head office teams with scheduling of meetings and furnishing of HR department specific documentation as required

Job Types:
Full-time, Permanent

Salary:
AED4, AED5,000.00 per month

Experience:

  • HR Related: 3 years (required)

  • HR Analyst Assistant

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Menvos HR Consulting Full time

    Key Responsibilities:Assist in gathering and analyzing HR data, including employee demographics, performance metrics, and compensation information.Maintain and update HR databases and systems to ensure accurate and up-to-date employee records.Prepare and generate reports on various HR metrics, such as turnover rates, absenteeism, and employee...

  • HR Assistant Manager

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Ampian HR Full time

    Experience in the Healthcare IndustryMinimum of 4 Years of Experience in UAERecruitment, Staff Management, Labor Law & AdministrationSalary: 6K - 10K Based on ExperienceLocation: DubaiResponsibilitiesResponsibilities Assist the HR Manager in developing and implementing HR policies and procedures Coordinate recruitment efforts, including sourcing...

  • HR Assistant

    2 weeks ago


    Dubai, Dubai, United Arab Emirates AL CAREER HR CONSULTANCY Full time

    Responsible to perform administrative tasks and services to support effective and efficient operations of the Human Resource department. Manage and update HR databases with relevant information regarding new hires, terminations, sick leaves, warnings, vacation and unpaid leaves. To organize, compile, update company personnel records and documentation. Roles...

  • Admin & HR Assistant

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Saif HR Services Full time

    We are hiring Female HR Assistant with good experience in recruitment skill interested who is ready to join immediately send your resumeJob Type: PermanentSalary: AED3, AED4,000.00 per monthAbility to commute/relocate: Dubai: Reliably commute or planning to relocate before starting work (required)Experience:- administrative assistant (required)


  • Dubai, Dubai, United Arab Emirates Robinson Faris Jones - Human Resources (RFJ-HR) Full time

    Leading Architecture and Engineering practice in Dubai are looking to recruit a HR Assistant/Receptionist for their studio.This is the first member of BSBG whom external parties' encounter, and is expected to present a highly professional image of the Practice, whilst at all times proactively increasing involvement in Human Resource Administration and Soft...

  • HR Assistant

    2 weeks ago


    Dubai, Dubai, United Arab Emirates PKF UAE Full time

    Support HR functions including recruitment, onboarding, and maintaining employee records. Assist in payroll processing, benefits administration, and HR compliance tasks. Coordinate employee events and contribute to fostering a positive work culture. Someone who has experience in 360 degree experience in HR roles.Responsibilities:Administrative Support: HR...

  • HR Assistant

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Faith Healthcare Group Full time

    HR AssistantHR Assistant is responsible for handling a variety of personnel related administrative duties. Your role is to support our daily HR activities and assist in coordinating HR policies, processes and relevant documents.The HR Assistant acts as first point of contact to staff and management for HR matters. Assist with day to day operations of the HR...

  • HR Assistant

    2 weeks ago


    Dubai, Dubai, United Arab Emirates IMTIAZ REAL ESTATE INVESTMENT & DEVELOPMENT L.L.C Full time

    We are looking to employ an HR assistant with outstanding administrative and communication skills. An HR assistant is expected to be a conceptual thinker with superb organizational and time management skills. You must be reliable and should accurately follow instructions with the ability to multitask and acclimatize to a fast-paced environment.HR Assistant...

  • HR Assistant

    2 weeks ago


    Dubai, Dubai, United Arab Emirates G&G Innovations Information Technology LLC. Full time

    We are looking for an HR Assistant to undertake a variety of HR administrative duties.The HR Assistant duties involve a wide range of support activities inside our HR department, from coordinating meetings to maintaining our employee database to posting job ads. An important part of your role will be to act as the liaison between HR and employees, ensuring...

  • HR Assistant

    2 weeks ago


    Dubai, Dubai, United Arab Emirates NOOR AL MAMZAR MEDICAL CENTER Full time

    We are looking to employ an HR assistant with outstanding administrative and communication skills. An HR assistant is expected to be a conceptual thinker with superb organizational and time management skills. You must be reliable and should accurately follow instructions with the ability to multitask and acclimatize to a fast-paced environment.HR Assistant...

  • HR Assistant

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Oneztech Full time

    Responsibilities: Assist with the recruitment process, including posting job ads, scheduling interviews, and conducting background checks. Support the onboarding process by preparing orientation materials and conducting orientation sessions. Maintain and update employee records and HR databases. Assist with benefits administration and payroll processing....

  • HR Assistant

    2 weeks ago


    Dubai, Dubai, United Arab Emirates MUMUSO Full time

    We are currently looking for a dedicated HR Assistant to support our Human Resources department. As an HR Assistant you will play a vital role in ensuring the smooth and efficient operation of HR processes and proceduresResponsibilities Support all internal and external HRrelated inquiries or requests. Maintain digital and electronic records of employees....

  • HR Assistant

    2 months ago


    Dubai, Dubai, United Arab Emirates Gulf Career Hunt Full time

    Hiring HR Assistant to join in UAEDuties include providing recruitment support, assisting with employee onboarding, and managing employee records.The ideal candidate will have a high school diploma, strong organizational skills, attention to detail, and good communication skills. Proficiency in Microsoft Office Suite and HRIS is required, as well as...

  • HR Assistant

    4 weeks ago


    Dubai, Dubai, United Arab Emirates Gulf Career Hunt Full time

    Hiring HR Assistant to join in UAEDuties include providing recruitment support, assisting with employee onboarding, and managing employee records.The ideal candidate will have a high school diploma, strong organizational skills, attention to detail, and good communication skills. Proficiency in Microsoft Office Suite and HRIS is required, as well as...

  • HR Assistant

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Insaty Full time

    We are currently seeking a proactive and detail-oriented HR Assistant to join our Human Resources team. As an HR Assistant, you will support the HR department in a variety of administrative and operational tasks, contributing to the smooth functioning of HR processes and employee relations.Responsibilities: Assist in the recruitment process by coordinating...

  • HR Assistant

    2 weeks ago


    Dubai, Dubai, United Arab Emirates MVP Appliances LLC Full time

    The HR Assistant acts as first point of contact to staff and management for HR matters. Assist with day to day operations of the HR functions and duties Provide administrative support to HR Manager Compile and update employee/personnel records Process documentation Deal with employee requests regarding HR issues, rules and regulations Assist in payroll...

  • HR Assistant

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Neon properties Full time

    Job detailsJob TypeFull-timeFull Job DescriptionJob Title: HR AssistantJob Description:We are looking for an HR Assistant to support the effective and efficient operations of the human resource department. The HR Assistant will perform administrative tasks and services, including maintaining accurate and up-to-date human resource files, records, and...

  • HR Assistant

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Analytix Tax Consultant Full time

    We are a reputable company based in Dubai, UAE, seeking a dedicated and efficient HR Assistant to join our team. As an HR Assistant, you will play a vital role in supporting the HR department in various administrative and operational tasks. This is an excellent opportunity for an organized and detail-oriented individual to contribute to our company's growth...

  • HR Assistant

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Biidf Group Services Full time

    Hiring a HR Assistant for Dubai.Key Responsibilities: Assist with recruiting and onboarding processes, including posting job openings, screening resumes, and scheduling interviews. Maintain employee records and ensure accuracy and completeness. Assist with benefits administration and open enrollment. Respond to employee inquiries and provide assistance with...

  • HR Assistant

    2 weeks ago


    Dubai, Dubai, United Arab Emirates Analytix Tax Consultant Full time

    An enthusiastic and effective HR Assistant is needed to join our team at our reputed organization, which is based in Dubai, UAE. You will be a key contributor to the HR department's success as an assistant by helping with a variety of administrative and operational activities. An organized and attention-to-detail-driven person has a great chance to support...