Human Resources Officer

2 weeks ago

Dubai, Dubai, United Arab Emirates American University In the Emirates Full time

Purpose


The job purpose is to provide support to faculty and staff recruitment, assisting the team with orientation and onboarding for new recruits.

Responsible for data collection and entry, updating all employee files, generating reports, and providing administrative assistance related to HR functions.


  • Reporting to: Director of Human Resources
  • Total Package: Range from (AED) 8,000 per/month.

Minimum Qualifications and Experience

  • Master's or Bachelor's degree in HR, Business Management or a related field from an accredited university A minimum of 5 years' experience in Recruitment and Selection, employee onboarding, performance monitoring and employee counseling.
  • Hands on experience working with HR system.
  • Knowledge of UAE Labour Law and practices.
  • CIPD Level 3 or SHRP
  • CP Certified would be beneficial
  • Maintain uptodate job descriptions for all employees, and ensure they are issued and signed by all new joiners.
  • Prepare employment offers and contracts for faculty and administrative staff.
  • Contacting new recruits for the required documents prior to starting date, including qualifications, credentials, biography, CV Template, employee information sheet etc, as per the new joiners checklist
  • Oversee the faculty and administrative staff orientation schedule and maintain records of attendance and orientation checklist.
  • Arrange trips/travel itineraries/flight and hotel bookings for new recruits, visitors, guests, and other university events and visits.
  • Prepare welcome onboard announcement templates for all new hires
  • Setup new employee files and follow the employee file checklist, ensure all necessary documents are available for the employee file and validating documents, and follow up with missing documents.
  • Oversee insurance requirements for the employees, including addition and deletion of members, and follow up with the insurance company for medical claims and reimbursements.
  • Conduct regular HR employee files, reports missing documents, and follow up with concerned faculty and staff.
  • Prepare reports for CHEDS and other special reports/statistical/analytical information to Management on different matters.
  • Organize employeerelated activities, including Admin Day, Faculty Day, Birthday parties, and other related events for staff and faculty.
  • Provide employee services like employee letters, leave calculation, information, and assistance on HR and workrelated issues, etc.
  • Identifying training needs for different departments, contacting training providers for training and development needs of the staff, following up with staff members to complete necessary training and workshops, and maintaining uptodate reports.
  • Follow up with department and staff to complete the performance evaluation, including probationary report, issue confirmation letters, and maintain uptodate reports.
  • Conduct Benchmarking for best practices related to human resources policies and procedures and amend them as and when requested.
  • Ensuring all faculty and administrative staff records are updated in HRIS System, Shared folder, and as hardcopies in employee personal files.
  • Provide employee services like employee letters, leave calculations, etc.
  • Coordinating with various companies for staff discounts and benefits.
  • Maintaining proper records for suppliers like travel agents and hotel reservation teams.
  • Assisting the Payroll Division with needed reports for Payroll
  • Maintains confidentiality and privacy of the documents recorded
  • Any other additional tasks as assigned

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