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Social Media Manager

3 months ago

Abu Dhabi, Abu Dhabi, United Arab Emirates HIMSS Full time

A property Coordinator is responsible for providing support to the Property Management Team with regards to Site Condition Management, Stakeholder and Supplier management, Risk & Regulatory Management, Project Revenue & Financial Management, Administration & Reporting and Occupancy & Lease

Responsibilities:

Site & Property Management:

Coordinates with FM & service providers for

Ensures that PPM certificates are maintained and carried out as per the schedule

Coordinates the reviewing of drawings with FM - fitouts

Dedicate all kind of

Ensure the quality of our Signage as per the ;

Notify supervisors of any anomalies or discrepancies that relate to the

Manage all move in/out on

Supports the Property Manager in procurement activities

Prepares RAQ/RAP s and the supporting paperwork

Ensures that all contracts are

Informs the Property Manager of contract expiry 120 days prior to the end date of the contract

Follows the procurement policy at all

Send Invoices & collect

Remind on payment

Ensures that all HSE documents are maintained and up to date and the correct follow up is being followed

Ensures all tenants HSE documents and reports are up to date and follows up as appropriate

Detects health and safety breaches and reports them

Assists the Property Manager in the preparation of the annual fire drill

Assists the Property Manager when preparing incident reports, HSE reports and fire drill reports

Ensures that all documentation pertaining to compliance is maintained and up to date at all times

Leasing & Occupancy:

Prepares offer to lease

Prepares schedules of condition

Prepares all supporting paperwork related to new leases

Ensures that all KYC forms are signed and the correct information is supplied

Cross checks all information registered in the KYC documents and corresponding paperwork

Coordinates the signing of leases

Ensures all related paperwork accompanies leases (compliance documentation, payments, acknowledgment forms)

Prepares lease renewal notices

Coordinates viewings

Follows up on fit out status

Uploads and maintains lease documentation on the software

Administration and Communication:

Ensures all documents are maintained using the correct software

Ensures all tenant related documents are maintained on the correct software and in their respective hardware ;

Ensures all documents are submitted on time for each document run

Ensures all paperwork is accompanied with the correct forms acknowledgment forms, request forms

Responsible for ensuring that the correct information in input in the monthly report

Ensures that the report is submitted on time

Ensures that the weekly reports have up to date information

Ensure the scheduling of matters are sent on a weekly ;

RequirementsRequirements

Customer Service

Knowledge in Ejari Contracts Preparation & Offer to

Summary:

A property Coordinator is responsible for providing support to the Property Management Team with regards to Site Condition Management, Stakeholder and Supplier management, Risk & Regulatory Management, Project Revenue & Financial Management, Administration & Reporting and Occupancy & Lease

Responsibilities:

Site & Property Management:

  • Coordinates with FM & service providers for
  • Ensures that PPM certificates are maintained and carried out as per the schedule
  • Coordinates the reviewing of drawings with FM - fitouts
  • Dedicate all kind of
  • Ensure the quality of our Signage as per the ;
  • Notify supervisors of any anomalies or discrepancies that relate to the
  • Manage all move in/out on

HSE & Financial Management:

  • Supports the Property Manager in procurement activities
  • Prepares RAQ/RAP s and the supporting paperwork
  • Ensures that all contracts are
  • Informs the Property Manager of contract expiry 120 days prior to the end date of the contract
  • Follows the procurement policy at all
  • Send Invoices & collect
  • Remind on payment
  • Ensures that all HSE documents are maintained and up to date and the correct follow up is being followed
  • Ensures all tenants HSE documents and reports are up to date and follows up as appropriate
  • Detects health and safety breaches and reports them
  • Assists the Property Manager in the preparation of the annual fire drill
  • Assists the Property Manager when preparing incident reports, HSE reports and fire drill reports
  • Ensures that all documentation pertaining to compliance is maintained and up to date at all times

Leasing & Occupancy:

  • Prepares offer to lease
  • Prepares schedules of condition
  • Prepares all supporting paperwork related to new leases
  • Ensures that all KYC forms are signed and the correct information is supplied
  • Cross checks all information registered in the KYC documents and corresponding paperwork
  • Coordinates the signing of leases
  • Ensures all related paperwork accompanies leases (compliance documentation, payments, acknowledgment forms)
  • Prepares Ejari contracts
  • Prepares lease renewal notices
  • Coordinates viewings
  • Follows up on fit out status
  • Uploads and maintains lease documentation on the software

Administration and Communication:

  • Ensures all documents are maintained using the correct software
  • Ensures all tenant related documents are maintained on the correct software and in their respective hardware ;
  • Ensures all documents are submitted on time for each document run
  • Ensures all paperwork is accompanied with the correct forms acknowledgment forms, request forms
  • Responsible for ensuring that the correct information in input in the monthly report
  • Ensures that the report is submitted on time
  • Ensures that the weekly reports have up to date information
  • Ensure the scheduling of matters are sent on a weekly ;
Requirements Requirements
  • Excellent communication
  • Customer Service
  • Knowledge in Ejari Contracts Preparation & Offer to
Excellent communication Customer Service Knowledge in Ejari Contracts Preparation & Offer to

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