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Office Administrator and Personal Assistant

3 months ago

Dubai, Dubai, United Arab Emirates Gifted General Trading LLC Full time

Company Brief:
_


Gifted General Trading LLC is a tightknit trading company specializing in Retail Distribution, General & Food Trading, E-commerce and Corporate Gifts Trading serving major Retail Stores, Theme Parks, E-commerce Platforms and Corporate Clients in GCC region.

- _

  • Submit and gather all new work and business visas to guarantee clients that their business setup requirements will be processed on time
  • Update all businesses and trade licenses as required and followup official approvals and permits, to prevent unnecessary violations
  • Prepare all required legal documents for business owners like rent contract attestation in government agencies
  • When the need arises, represent the company at different offices like Airport, Embassies, Police Station, Ministries/Municipalities, and other government departments
  • Meet with clients to verify, gather and research relevant information and procedures related to business activities that the clients wish to undertake under their trade licenses
  • Manage daytoday office operations, including maintaining office supplies, coordinating with vendors, and ensuring a smooth working environment.
  • Provide administrative support to the Managing Director, including calendar management, travel arrangements, and communication management.
  • Assist in preparing reports, presentations, and documents for meetings and presentations.
  • Organize and schedule meetings, both internal and external, and take meeting minutes when required.
  • Assist in basic bookkeeping tasks, such as invoicing, expense tracking, and petty cash management.
  • Maintain and update company records, databases, and filing systems.
  • Coordinate with team members to facilitate efficient communication and collaboration.
  • Support HRrelated activities, including onboarding new employees and maintaining employee records.
  • Assist with special projects and events as needed.
  • Develop and Maintain Relationship with existing clients, store managers and retail staffs.
  • Arrange and coordinate with team to get delivery on time to maintain stock in all stores.
  • Work closely with Accounting and Logistics Team
-
Qualifications:_

  • Proven experience in office administration, secretarial work, or executive assistance roles.
  • Strong organizational skills and the ability to multitask effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent communication skills, both written and verbal.
  • Attention to detail and a high level of accuracy in work.
  • Ability to maintain confidentiality and handle sensitive information.
  • Positive attitude, proactive approach, and a willingness to take initiative.
  • Knowledge of excel, Microsoft office, ecommerce and courier platforms.
  • Knowledge of Documentation related to Import/Export and Efficient Courier Management
  • Note:_
CV
MUST have recent photo, detailed job history with location info.

Job Types:
Full-time, Permanent

Salary:
From AED4,500.00 per month

Ability to commute/relocate:

  • Dubai: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

  • If requested, can you provide experience certificates?
  • Did you thoroughly read job description?
  • Are you ok with salary package?
  • Do you have experience in handling courier process?
  • Do you have previous experience of PA to Csuite?

Education:

  • Bachelor's (required)

Experience:

Office Administration Administration: 2 years (required)

Application Deadline: 30/08/2023

Expected Start Date: 28/08/2023