accounts and payroll manager

2 weeks ago


Dubai, Dubai, United Arab Emirates Freight Investor Services Ltd. Full time

Dubai, United Arab Emirates

Posted on 01/05/2024

Freight InvestorServices (FIS) is a leading global brokerage of freight and commodities. We are the world's largest broker on dry freight futures, and have a strong presence across the bulk commodities, metals, and energy markets. We were the first brokerage to trade in the cleared market on iron ore and later coking coal futures, we also maintain a strong position in broking steel futures on all exchanges, as well as fuel oil, base metals, fertilisers, and tanker freight. We are proud of our innovative ethos, having been first mover on a number of products, most recently on the cobalt and air freight futures markets. Not only do we provide excellent brokerage services, but also data services via our FIS Live App and API services, as well as education services to help those entering new markets. We have expanded via our network of trading associates and branch offices to offer coverage of derivative and physical shipping markets in the UK, US, Dubai, India, Singapore, and China. Through our global network, FIS offers full brokerage services, trade execution and in-depth market intelligence and data for freight and commodities, as well as providing physical ship and cargo services. Our expertise in managing credit and counterparty risk provides a vital competitive advantage while enabling clients to trade with confidence.

THE ROLE

We have an exciting opportunity for an Account and Payroll Manager to join a dynamic, entrepreneurial, and fast-moving broking environment. The role sits within a small global Finance team in our Dubai office and is ideal opportunity for an experienced Accounts and Payroll professional looking for the next step in their career. The role is offered on a part-time basis of approximately 3 days per week.

KEY RESPONSIBILITIES
  • Responsible for processing & payment of supplier invoices and accounts receivable
  • Administration and reconciliation of corporate bank accounts
  • Recording of invoices and related financial data to the correct accounts and cost centres, adhering to strict month-end/year-end close deadlines
  • Resolve purchase order, contract, invoice, or payment discrepancies
  • Reconcile vendor account statements and related transactions
  • Process and review employee expense reports including training relevant personnel and ensuring adherence to policy
  • Process payroll for employees in Dubai office, identifying areas for improvement
  • Collaborate with Finance, HR, and other departments to ensure seamless payroll operations and proactively resolve any payroll-related issues
  • Ensure adherence to company policies, respond to all audit queries in a timely manner
  • Maintain historical records by scanning and filing all documents
  • Deal with incoming communication relating to the Finance Department
  • Complete any mandatory training required by the company by required deadlines
  • Perform any other reasonable duties the company may require
  • Adhere to strict governance and controls that are in place; suggest areas / processes for improvement
Requirements
  • Good knowledge of multiple A/P sub-ledgers and multi-currency transactions – essential
  • Financial Services industry experience and understanding of the markets in which the company operates - preferred
  • Team oriented; works well with others and diverse groups / personalities - essential
  • Proven administrative experience within Finance - essential
  • Excellent Excel skills and comfortable manipulating large quantities of data, deep knowledge of AccountsIQ – essential
  • First-class attention to detail; Ability to multi-task and manage time effectively; manages expectations - essential
  • Familiarity with accounting software – essential
  • Educated to degree level with BSc degree in Finance, Accounting, or Economics - essential
  • Strong interpersonal skills and ability to build levels across business – essential
  • Maintains 100% confidentiality at all times – essential
  • Excellent written and verbal communication, excellent numerical skills – essential
  • Willingness and capability to learn all functionalities in-house system, Trade Manager – essential
  • Proficiency in UAE labor law, with a solid understanding of end-of-service calculations – essential
  • Maintain up-to-date knowledge of payroll best practice, labor regulations, and compliance requirements - essential

FIS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability, protected veteran status, sexual orientation or any other characteristic protected by law.


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