HR & Admin Assistant

1 week ago


Jebel Ali, United Arab Emirates Talent IQ Full time

Job Title
:
HR & Administration Assistant


Key Responsibilities:

  • Support Human Resources & General Administration Department in Activity execution in accordance to department and division objectives.
  • Ensure compliance and accuracy of Human Resources & General Administration Department activities in accordance to company policies and procedures
  • Support Human Resources and General Administration team members in other related activities.
  • General_
  • Maintain Time & Attendance records of all associates.
  • Maintain employee records of all associates and ensure accurate and timely updates as and when required.
  • Handle the reception area by welcoming guests and manage calls
  • Handle all couriers related for the company.
  • Participate & support in implementing associate relations activities and strategies.
  • Medical Insurance and Travel agency coordination for associate requirements.
  • Air ticket and Visa arrangements for associate travel requirement
  • Payroll and Overtime processing in due time.
  • Administration and Facility supplier coordination.
  • Other Prepare NOC, letters and other related documentation.
  • Other_
  • Reporting_
  • Weekly / Monthly reporting on supplier invoices and payments
  • Weekly / Monthly reporting on Employee requests, and Employee records updates (incl. residency visa status) and target achievement
  • Monthly PDCA for business improvement
KPI's

  • Timely update of reports, associate records, and database
  • Zero errors in payroll processing
  • Timely meeting the associate service requests.
  • No delays in invoices approvals and submission, supplier payments, activities implementation

Background & Qualification

  • Minimum
  • Graduate with 46 years experience Human Resources, or Administrationrelated area.
  • Knowledge_
English Language, Clear Oral and Written Communication, Negotiation (Basic), Computers skills (PowerPoint, Excel, Word)

  • General Skills_
Active Listening, Management of Personnel Resources, Time Management, Judgment and Decision Making, Reading Comprehension, Negotiation, Critical Thinking, Writing, Service Orientation, Problem Solving

  • Job Specific Skills:_
Knowledge of Human Resources (Employee Relations, Employee Engagement), Supplier Management

  • Work Style_
Dependability, Integrity, Attention to Detail, Self Control, Initiative, Cooperation, Concern for Others, Independence, Stress Tolerance, Analytical Thinking, Social Orientation, Adaptability/Flexibility, Innovation, Persistence

Job Types:
Full-time, Permanent

Salary:
Up to AED7,500.00 per month

Education:

  • Bachelor's (required)

Experience:

  • HR & Admin: 5 years (required)
Payroll Processing: 2 years (required)

  • JAFZA Portal: 2 years (preferred)


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