Document Controller

2 weeks ago


Ajman, Ajman, United Arab Emirates Emirates Properties Full time

JOB DESCRIPTION - DOCUMENT CONTROLLER

  • Ability to use computer and rapidly input data and retrieve records and information.
*Ability to keep clear and accurate records and reports.

  • Ability to organize work load and to manage a filing methods and management techniques.
  • Responsible for devising and maintaining office systems, including data management, filing and document tracking.
  • Coordinates incoming and outgoing communications and documentation, including distribution as appropriate, obtaining background information and preparing replies when required.
  • Provide support and assistance to the department in any administrative and coordination tasks as and when required.
  • Coordinate all activities related to the Document Control procedure, including technical documents, drawings and commercial correspondence.
  • Input document data into the standard registers ensuring that the information is accurate and up to date.
  • Generate the various document control reports as required.
  • Typing of site documents and follows up of all the site needs.
  • Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
  • Maintain updated records of all approved documents and drawings and their distribution clearly.
  • Maintain the documents in the Document Control office under safe custody without any damage or deterioration with ease traceability.
  • Maintain the files and control logs
  • Handling of confidential information.
  • Accurate distribution of documents for the team members as require

Behavioural Competencies:

  • Good Communication skills with strong command of the English language (both written and oral)
  • Team orientated

Minimum Qualifications and Knowledge:

  • Three years in a similar role working on a Real Estate the related work experience in office work, documentation and control
  • Knowledge in use of spreadsheets, database, word processing and selected job specific software.
  • Knowledge of Electronic Documentation Systems.
  • Experienced in writing English correspondence and reports
  • Experience with all standard Microsoft Word programmes

Pay:
AED3, AED4,000.00 per month
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