Receptionist amp Admin Executive

1 week ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Precision Hire Solution Full time
About Zahrawi Group

Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE KSA Qatar Bahrain & Oman markets. The company supplies and distributes highquality products and services to Hospitals Clinics Laboratories & Analytical Industries.

job Brief The Receptionist & Admin Assistant is accountable for handling all phone calls and maintaining the reception area.

ACCOUNTABILITIES:

Policies & Procedures:

  • Adhere to all Zahrawi Policies & Procedures as applicable.

Reception:

  • Managing the reception area; welcoming visitors and directing them to the right place.
  • Attending all incoming telephone calls determining the purpose forwarding the call to concerned personnel and sending emails if needed regarding the call.
  • Handling the reception email address and direct and prioritize tasks received accordingly.
  • Maintaining international phone log Zahrawi extensions fingerprint access staff files contract & agreement files and updating them frequently.

Administration:

  • Maintaining meeting rooms schedule and arranging the bookings as per importance and capacity of rooms.
  • Third party suppliers management including their access & scoop of work completion.
  • Hotel Credit Applications forms and documents that require Zahrawi information filling and signing from the respective approvers.
  • Keeping scanned records of allimportant contracts and agreements sent from or received at Abu Dhabi office.
  • Office inspection multiple times a day focuses on clean organized maintain functionality reporting to contracted teams for rectification.
  • Assisting and supervising in the filing and distribution of documents to ensure it is done by the office assistant properly.
  • During the absence of the office assistant responsible for the documents and nondocuments sent with the drivers to office and Warehouse and following up with Admin Team to ensure receiving them responsible of handling DHL Courier.

Office Coordination:

  • Emailing scanned copies of the cheques and receipt vouchers to the finance department.
  • Coordinating with sales coordinator for tenders.
  • Addressing technical issues to the IT department and Supporting IT to ensure all connections are running well in the office.
  • Supporting and assisting sales and service divisions with scanning printing finding LPOs contracts and agreements arranging the staff files of personal documents arranging staff meetings.

Management Coordination:

  • Arranging the Group VPs MS teams calls and following up with the attendants.
  • Maintaining the Group VPs business cards file and updating it when requested.
  • Attending all the Events Planning Virtual Meetings and ensuring bringing up creative ideas following up with the plan and arranging the events in AUH office

REQUIREMENTS

  • Education: Bachelors degree
  • Additional details:
    • Candidate should be willing to move to Company Visa (when applicable)
    • Candidate should be based in the UAE
  • Experience: 1 2 years of experience
  • Job Specific Skills: Reception Admin

Location: UAE Abu Dhabi

Job Type: FULLTIME

Job Posting Date:

Division/Department: Administration

This job has been sourced from an external job board.
More jobs on
#J-18808-Ljbffr

  • Abu Dhabi, Abu Dhabi, United Arab Emirates Capital Dance Center Full time

    FEMALE ONLYLooking for RECEPTIONIST/ADMIN ASSISTANT with previous experience who is ready to build a carrier in an exciting project in Abu Dhabi.Customer services skills are REQUIRED.Please send your CV with ATTACHED PHOTO.Thank youJob Types: Full-time, PermanentSalary: From AED3,500.00 per monthCOVID-19 considerations:Must be fully vaccinatedExperience:...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Illumina Full time

    Sales cum Receptionist Admin Arabic SpeakerSales cum Receptionist Admin Arabic Speaker Sales cum Receptionist Admin Arabic Speaker Job Alert You will be updated with latest job alerts via emailValid email field requiredSend jobsJob Alert You will be updated with latest job alerts via emailValid email field requiredSend jobsPresent, promote and sell...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Amentum Full time

    The AMP Utilities Electrical Engineer will provide technical guidance on all electrical systems to include interior electric, exterior electric, fire alarms systems, electric distribution, alterative power systems, panels, associated real property motors, etc.Essential Responsibilities: The Contractor shall plan and develop projects for high and low voltage...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Amentum Full time

    The AMP Utilities Electrical Engineer will provide technical guidance on all electrical systems to include interior electric, exterior electric, fire alarms systems, electric distribution, alterative power systems, panels, associated real property motors, etc.Essential Responsibilities: The Contractor shall plan and develop projects for high and low voltage...

  • Receptionist

    1 week ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates Al Hurya Glass and Aluminium LLC Full time

    We are looking for female Receptionist/ HR adminMinimum experience 1yrPay: AED2, AED3,000.00 per month


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Oasis Enterprises LLC Full time

    Looking for Receptionist cum AdminRequirements: Minimum 2 years GCC experience.Duration : Permanent/Full TimeSalary: AED3,000.00per monthOffice Location: Abu DhabiMonday to Friday 9am-7pmVisa Type:Visa Expiration Exact Date:Job Type: PermanentApplication Question(s): Visa StatusSalary: AED3,000.00 per monthApplication Question(s): Do you have experience in...

  • Admin Executive

    1 week ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates Sundus Full time

    Job Title : Admin ExecutiveJob Location : Abu DhabiContract Duration : 2 - 3monthsEducation : Bachelor's degreeExperience Required Admin executive with minimum 3-5 years experienceExcellent in excel/word/power pointVery good organization skills and documents keeping


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Al Shirawi Group Full time

    Looking for Receptionist cum Admin who can join immediately (ABU DHABI)The one who applied with notice period will be automatically rejectedRequirements: Minimum 2 years GCC experience.Duration : Permanent/Full TimeSalary: AED3, Work Timings: Monday to Friday (9am-7pm)Office Location: Najda Abu DhabiSalary: AED3, per monthSalary: AED3, AED3,500.00 per...

  • Receptionist Admin

    1 week ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates Hertz Integrated Systems Full time

    We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks include offering administrative support across the organization.Responsibilities Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward...

  • Receptionist

    1 week ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates Al GHAZI BUSINESS SERVICES Full time

    Published- January 9, 2023- Location- Abu Dhabi, United Arab Emirates- Category- Administration / Front Desk / PA / Secretary- Job Type- Full-timeDescription:Hiring a Receptionist for Abu Dhabi.Key Responsibilities: Greeting, welcoming and directing visitors at front desk. Answer and forward incoming phone calls. Arrange meeting room assignment, set up for...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Euphoria Medical Center Full time

    We are looking to hire an _FEMALE_Medical Receptionist with excellent Arabic and good english communication skills, excellent organizational and administrative skills. Medical Receptionists are expected to be compassionate and discrete with superb time management and record keeping skills.Medical Receptionist Responsibilities:Professionally assist doctors,...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Golden Health Healthcare Services LLC Full time

    We are currently seeking an experienced Accounts and Admin executive to join our team. As an Accounts and Admin Executive, you will be responsible for handling a range of accounting and administrative tasks to ensure the smooth operation of our company.Salary: AED3, AED4,000.00 per monthAbility to commute/relocate: Abu Dhabi: Reliably commute or planning to...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Elite Prime Electrical Contracting Full time

    JOB DESCRIPTION - RECEPTIONIST/ADMIN ASSISTANTAnswering and making phone calls on behalf of office employeesWelcoming office guests and directing them to the person or office they're visitingManage, clean and organize the front deskSchedule meetings, client visits and company events (if required)Keeping office records up to dateMaintaining office...

  • Receptionist

    1 week ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates Brilliant Investment Full time

    only ladies Support and administrate all office filing systems, check the mailbox at the office and secure office equipment for incoming hires. Oversee office cleanliness and upkeep. Perform additional administrative receptionist duties such as filing, copying, transcription, and faxing; often includes performing ad hoc administrative duties as needed....


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Ventures Full time

    Responsibilities: Greet and welcome visitors in a courteous and professional manner Answer phone calls, transfer calls to appropriate personnel, and take messages when necessary Manage incoming and outgoing mail and packages Schedule and coordinate appointments, meetings, and conference room bookings Maintain a clean and organized reception area Provide...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Skills Hub Recruitment Solutions Full time

    Job Title: Admin Executive AssistantLocation: Abu DhabiJob Type: Full-TimeJob Overview:We are seeking a highly skilled and organized Admin Executive Assistant to join our dynamic team. The ideal candidate will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a proactive...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Skills Hub Recruitment Solutions Full time

    Job Title: Admin Executive AssistantLocation: Abu DhabiJob Type: Full-TimeJob Overview: We're on the lookout for a highly skilled and well-organized Admin Executive Assistant to be part of our energetic team. The perfect candidate will offer comprehensive support to our executive team, ensuring seamless operations. This role calls for a proactive individual...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Bodyfit Full time

    We are a fitness centre located in Abu Dhabi looking for a receptionist / admin to join and support the team on various admin tasks as well as sales and client handling. Welcome members to the club and assist them with whatever they need Welcome new clients interested in joining the club, give them a tour of the club with a view to sell gym membership...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Keita Catering Full time

    We are looking for an energetic & young Emirati for our Reception in our Abu Dhabi head office who will be handling reception & assisting with Admin tasks along with our Admin Team.Requirements;Salary: From AED6,000.00 per monthLicense/Certification: UAE Passport (required)

  • Receptionist Admin

    1 week ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates iBerry Care L.L.C Full time

    Responsibilities: Greet and welcome visitors, clients, and employees with a friendly and professional demeanor. Answer and direct incoming calls, taking messages and transferring calls to the appropriate individuals. Manage the reception area, ensuring it is clean, organized, and reflects a professional image. Handle incoming and outgoing mail, packages, and...