HR Coordinator

1 week ago


Dubai, Dubai, United Arab Emirates Quality Motor Parts Full time

Role Purpose:


On a day-to-day basis the HR & Admin Assistant carries out a variety of HR administrative functions in support of all members of the program and support teams in HR and Admin activities with a particular focus on nationally recruited staff.


Key Responsibilities and Accountabilities:

  • Assist in supporting the recruitment process for new/vacant positions; this includes shortlists, arranging interviews, appointment paperwork.
  • Assist in scanning and archiving staff hard and soft documents and information based on the filing system.
  • Assist the PRO in preparing the visa by requesting issuing, termination and the renewal
  • Monitor and control flight tickets file & coordinate with the secretary to reserve based on the employee request and as per the companies' policy.
  • Assist in maintaining training records, booking classrooms and ensure they're properly set up.
  • Assist with filing systems for HR & Admin functions, and with archiving, in accordance with our policy, including follow up with other departments for any missing documents.
  • Prepare HR needed forms and update the old ones.
  • Basic translation of some work related documents.
  • Assist in all employees legal related issues, draft routine correspondence and letters.
  • Photocopy and scan documents and letters and manage an electronic filing.
  • Occasionally act as an interpreter or take notes, when required.
  • Welcome visitors, make arrangements for appointments, meetings and team events.
  • Assist with the daytoday efficient operation of the office.
  • Perform any other duties assigned by the line manager.
  • Review leave requests, obtain approvals and update the attendance sheet.

Requirements:

  • Proven work experience as a HR Coordinator, HR Assistant or any related field
  • Strong knowledge in the UAE Labor law
  • Excellent written an oral communication and listening skills in English
  • Bilingual English / Arabic is preferable
  • Ability to work under pressure and handle challenging situations
  • Excellent organizational skills and attention to detail Ability to multitask
  • Strong interpersonal skills

Salary:
AED3, AED4,000.00 per month

Ability to commute/relocate:

  • Dubai: Reliably commute or planning to relocate before starting work (required)

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