Team Assistant

2 weeks ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Sundus Recruitment and Outsourcing Services, Abu Dhabi Full time
Role: Team Assistant-Administrative Assistant ( Banking )

Location : Abu Dhabi

Duration :2 Years Renwable

Our client is a multilateral development bank whose mission is financing the Infrastructure for Tomorrow – infrastructure with sustainability at its core. We began operations in Beijing in January 2016 and have since grown to 106 approved members worldwide. We are capitalized up to USD100 billion and Triple-A-rated by the major international credit rating agencies. Working with partners, meets clients' needs by unlocking new capital and investing in infrastructure that is green, technology-enabled and promotes regional connectivity.

Our Client has set up an Interim Operational Hub (the Hub), located in Abu Dhabi, UAE. The Hub will be the base for operational staff to travel to and interact with clients to develop and originate business and to monitor project implementation.

The key responsibility of the Team Assistant is to efficiently manage administrative tasks, including travel coordination, expense claims administration, appointment scheduling, staff relocation assistance, tax refund processing, and other general office support, to ensure the smooth operation of the Hub and optimize staff productivity.

Specific Responsibilities Include But Are Not Limited To

  • Travel Coordination: Collaborate with the travel agency to coordinate travel arrangements for Hub staff, ensuring cost-effectiveness and travel efficiency.
  • Expense Claims Administration: Efficiently handle and process expense claims for Hub staff, ensuring accuracy and compliance with corporate policies.
  • Appointment Scheduling: Assist Hub staff in scheduling appointments and meetings, optimizing time utilization for staff.
  • Staff Relocation Assistance: Facilitate the application processes for IOID, visa, Emirates ID, driving license, and tax exemption for Hub staff.
  • Tax Refund and Fees Exemption Processing: Assist Hub staff with VAT refund and fees exemption requests, ensuring all documentation is accurate and submitted in a timely manner.
  • Record Keeping: Maintain accurate records and databases pertaining to administrative functions, including staff documents and travel records.
  • Administrative Support: Perform general office tasks, such as data entry, filing, and photocopying.
  • Event Assistance: Support in the organization of office events, such as team-building activities, workshops, or celebrations.
  • Ad Hoc Duties: Perform various other tasks and responsibilities as assigned by the Head of Office.

Candidate Requirements

  • Bachelor's degree or above in related fields from a reputable university.
  • Minimum 3 years of relevant administrative support experience in the international / financial institution.
  • Familiarity with travel systems (preferably Concur) and virtual meeting platforms (such as Zoom, Teams, VooV).
  • Strong proficiency in both oral and written English; Proficiency in Arabic is considered an asset.
  • Strong organizational abilities to manage diverse tasks and prioritize effectively.
  • Self-motivated and detail-oriented; able to work under pressure and meet deadlines.
  • Demonstrated ability to identify and resolve issues promptly and efficiently.
  • Collaborative mindset with the capacity to work well within a team environment.
  • Ability to deal with confidential and sensitive information.
  • Proven experience with MS Office Applications is a must.

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