Executive Secretary-female

2 weeks ago


Dubai, Dubai, United Arab Emirates MEC Full time
We are a manufacturing firm looking for an in-office Executive/Personal Assistant. We have a lively, boisterous, very busy office with a great team.


We need some one bright, helpful, organized, have a sense of humor, is a problem solver, have a sense of urgency, cheerful and confident.


Responsibilities:

  • Maintaining comprehensive and accurate records
  • Performing minor accounting duties
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
  • Answering phone calls in a polite and professional manner
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
  • Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters
  • Screens and directs incoming calls or visitors to the appropriate individual or department
  • Answers questions/inquiries as needed. Researches and follows up on inquiries that require more indepth information.
  • Assists the Department Executive with scheduling appointments and maintains updates/changes calendar as needed
  • Performs varies clerical tasks utilizing knowledge of office systems and procedures. Types letters, correspondences, reports and presentations as needed
  • Posts department schedules for nonexempt employees
  • Communicates both among the organization and to the community to successfully complete administrative needs as requested
  • Opens routes and/or answers routine correspondences. Processes billing invoices and maintains accurate records as necessary.
  • Maintains office, provides daytoday administration through phone, written and facetoface contract with all those needed assistance from Department Executive's office
  • Maintains an efficient and organized filing system, including contracts lists, and any other pertinent information to the department director

Application Question(s):

  • How much is your salary expectation?

Education:

  • Bachelor's (preferred)

Experience:

- executive secretary: 3 years (preferred)

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