Planning and Supply Executive

5 months ago


Dubai, United Arab Emirates PrecisionHire Solutions Full time

What you willdo:

  • Responsible for all activitiesrelated to inbound process of import of Cars and will be the keycontact point both internally – Logistics, customs,Finance and externally – Factory andPrincipal.
  • Should be well versed in SAP, andshould excel in communication and should have an eye for detail andgood with numbers.
  • Verifies invoice pricesagainst the agreed pricing as specified in theorder.
  • Creates color wise variants inSAP.
  • Creating Purchase order with the rightarticle, variant, price, customs duty, freight, bank charges, L/Ccharges, etc based on the approved order.
  • Basedon the sailing schedule notification necessary checks are done onthe arrival of the model and reflected in the executivereports.
  • Preparing and uploading the vin wisedata by inputting model code, model description, chassis number,engine number, interior/exterior color, production month, etc andthen uploaded into SAP system.
  • Create Shippingnotifications on SAP to start clearance fromport.
  • Completing CCM process with Logisticsteam and carry out the GRN process and then IV and Set BOE done byoperations.
  • Verifying AF logistic bills as perthe clearance done for finance department to make thepayment.
  • Preparing all documentation requiredfor clearance of vehicle consignments from thePort.
  • Liaises directly with the AFL LogisticTeam on all matters relating to clearance ofvehicles.
  • Preparing duty statement withsupporting documents to Finance Department to ensure timely paymentof amount due, thereby avoiding levy of penaltiesmonthly.
  • Final settlement posts in SAP for eachbill of entry to process customs dutypayment.
  • Internal contact person for Financeand Logistics.
  • External contact person for allcommunications with Principal /factory.
  • Providing GIT (Goods in Transit)information to Finance.
  • Creatingmaterial/Models in SAP before arrival of newmodels.
  • Flipping materials if addingaccessories to sell as higher optionvehicles.
  • Updating the RSP and discountcondition for each model in SAP for the salesteam.
  • Advance payment request toprincipal.
  • Customs duty paymentrequest.
  • Orders and any approvals required frommanagement.
  • Preparing internal report regardingsales, arrivals, and stocks formanagement.
  • Stock and arrivalreport.
  • Providing arrival details to BIW teamand creating the report formanagement.
  • Internal order sheet updating andsubmitting for management approval.
  • To providedata support with logistics to control the inbounds and clearingdocuments on time (and relatedrequirements).
  • Updating daily sheet withsales/stock/arrival and orders.
  • Updating theorders based on businessrequirement.
  • Maintaining sales and order planbased on agreement with Principal.
  • Updating andmaintaining the Planning Sheet with orders, arrivals, sales, andstock details.

Required skills to besuccessful:

  • SAPexperience
  • Logistics, customs and shippingexperience
  • Managing and generatingreports
  • Inventory management

About theteam:

  • Therole reports to the Head of Operations and will interact withinternal and external stakeholders.

What equips you forthe role:

  • Bachelor’s Degree inBusiness Administration.
  • 3 years automotivework experience in a similar role.
  • Proficiencyin MS Office (Word/ Excel/ PowerPoint/ MS Projects/ SAP) PowerBI.
  • Extensive knowledge of inventory managementsystems and supply chain modules in other ERPsystem.
  • Customer management.

Strong analytical and communicationskills.



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