ADMINISTRATIVE ASSISTANT – Dubai, UAE
4 weeks ago
Location: Dubai, UAE (Visa sponsorship and relocation assistance provided)Monthly Base Salary: range of 7,000 – 13,000 AED, DOE + performance-based bonus – 0% tax environment + opportunity to join our employee share schemeAbout Cobblestone EnergyCobblestone Energy is an energy trading company specialising in the European Gas and Power markets. Established in 2017, we are shaping the future of global commodity trading with a focus on deep analytics. Our success is driven by our people, whom we back with real responsibility from the start. At Cobblestone Energy, excellence is valued and extraordinary talent from around the world is welcomed. Our flat organisational structure encourages a culture of innovation, granting team members autonomy and ownership of their work.Cobblestone ValuesLifelong learning with continuous reflectionIndependent thinking through a meritocracy of ideasThe team is more important than the individualRelentless pursuit of excellenceHiring and keeping only the most effective peopleOthers must benefit from our existenceRole DescriptionAs an Administrative Assistant, you will play a pivotal role in ensuring the smooth functioning of our Dubai office. You will oversee all administrative functions, coordinate travel logistics and onboarding for new joiners, and maintain the office's facilities and resources. This role requires a highly proactive individual who thrives in a dynamic environment, managing competing priorities with precision and professionalism.What we offer in this roleA full-time, high-impact position within our dynamic Operations team.A team of exceptional colleagues, committed to continuous learning and pushing the boundaries of what's possible.A career that challenges you to solve complex problems and rewards your drive for continuous innovation.Full ownership of projects, empowering you to make decisions with tangible impact.ResponsibilitiesOffice Operations Management: Oversee all administrative duties, including housekeeping, catering, maintenance, and compliance with health and safety regulations. Manage office inventory, procurement, and vendor relationships (contracts, cost optimisation, KYS checks). Address employee office-related concerns and ensure a productive work environment.Onboarding and Employee Support: Coordinate onboarding for new joiners (visas, travel, insurance, workspace setup). Manage employee benefits, team-building activities, and appreciation initiatives. Ensure accurate record-keeping in HR and DMCC portals (employee documents, visas, leaves, payroll updates).Finance and Legal Administration: Handle office expense budgeting, invoice processing, and petty cash management. Support legal and compliance tasks, including EJARI, trade licenses, MOFA attestations, and DMCC portal updates.Executive and Administrative Support: Provide proactive support to executives with ad hoc business and personal tasks, ensuring timely completion. Coordinate business correspondence, meetings, and employee certificates or letters.RequirementsProven experience in office management, administration, or a similar role.Strong organisational and multitasking abilities with attention to detail.Excellent communication and interpersonal skills to address employee concerns and liaise with vendors effectively.Proficiency in Microsoft Office Suite (Word, Excel).Problem-solving mindset with a proactive approach to tasks.Comfortable working in a fast-paced, dynamic environment.DesirableFamiliarity with UAE legal requirements and processes (e.g., EJARI, DMCC portal, visa processes).Experience in managing budgets, expense tracking, and cost analysis.#J-18808-Ljbffr
-
Network and System Administrator- Dubai, UAE
6 days ago
Dubai, Dubai, United Arab Emirates Segula Technologies Group Full timeWe are seeking a skilled Network and System Administrator to join our team in Dubai, UAE. In this role, you will be responsible for supporting network configuration and ensuring optimal performance of local area networks (LAN), wide area networks (WAN), and internet connections.You will also assist in setting up and maintaining network security measures,...
-
Administrative Assistant
3 days ago
Dubai, Dubai, United Arab Emirates 7 Management Full timeJob LocationDubai,United Arab EmiratesExperience2 to 3 yearsQualification LevelGraduateJob FunctionAdministration / Commercial OperationsSkillsetUAE experienceJobseeker NationalityJobseekers from any countryAdministrative AssistantJob Location : UAERequirements:Graduate or equivalent education is required.2 to 3 years of administrative assistant experience...
-
Administrative Assistant
7 days ago
Dubai, Dubai, United Arab Emirates Allied Underwriting Solutions DMCC Full timeWe are seeking a skilled Office Administrator to join our team at Allied Underwriting Solutions DMCC in Dubai. As a key member of our operations team, you will play a critical role in maintaining the smooth day-to-day functioning of our office.The successful candidate will possess excellent organizational and communication skills, with the ability to...
-
Administrative Assistant
3 days ago
Dubai, Dubai, United Arab Emirates FLC Group of companies Full timeFLC Group of companies Dubai, United Arab EmiratesWe are looking for a highly organized and proactive Admin Assistant to support our daily operations. The ideal candidate will be responsible for handling administrative tasks, coordinating office activities, and ensuring smooth workflow within the company.Location: Dubai, UAESalary: AED 2,500 - 3,500 per...
-
Administration Assistant
7 hours ago
Dubai, Dubai, United Arab Emirates Charterhouse Full timeCharterhouse is currently working with a leading global law firm based in Dubai who is looking to hire a pro-active and results driven Administrator to support their professional team with administrative tasks. Due to the demands of the position, it is essential that the candidate has either legal, financial or professional services industry experience.About...
-
Administrative Assistant
2 days ago
Dubai, Dubai, United Arab Emirates FLC Group of companies Full timeFLC Group of companies Dubai, United Arab EmiratesWe are looking for a highly organized and proactive Admin Assistant to support our daily operations. The ideal candidate will be responsible for handling administrative tasks, coordinating office activities, and ensuring smooth workflow within the company.Location: Dubai, UAESalary: AED 2,500 - 3,500 per...
-
Dubai, Dubai, United Arab Emirates Segula Technologies Group Full timeJunior IT Administrator-Dubai, UAE-UAE NATIONALS ONLYFull-timeContract/country: UnlimitedJob family: ITDo you want to shape the world of tomorrow and work on innovative projects? Then you're a good fit for us We are a global engineering group with 15,000 employees and 140 locations worldwide. With our services, we are driving the topics of energy efficiency,...
-
Administrative Assistant
20 hours ago
Dubai, Dubai, United Arab Emirates vacancies - jobboard Full timeCategory: AdministrativeCareer Level: Entry LevelExperience: 1 YearRequired Qualification: NARequires Traveling: YesSalary: Salary Not disclosedSalary Type: Per MonthTotal Vacancies: 1Skills:1. Dubai2. General3. Trading4. Assistant5. Team6. Administration7. Providing support8. Daily operations9. Company training10. Filing11. Data entry12. Document...
-
Administration Assistant
2 hours ago
Dubai, Dubai, United Arab Emirates Charterhouse Full timeCharterhouse is currently working with a leading global law firm based in Dubai who is looking to hire a pro-active and results driven Administrator to support their professional team with administrative tasks. Due to the demands of the position, it is essential that the candidate has either legal, financial or professional services industry experience.About...
-
Administrative Assistant
4 weeks ago
Dubai, Dubai, United Arab Emirates Firm Full timeAdministrative Assistant (Ukrainian or Russian-Speaking)About HPL Yamalova & Plewka DMCCHPL Yamalova & Plewka DMCC (" LYLAW ") is a Dubai-based general practice law firm that offers practical and tailored legal solutions for both corporate clients and individuals. We are committed to excellence, integrity, and efficiency, and we pride ourselves on fostering...
-
Administrative assistant
2 days ago
Dubai, Dubai, United Arab Emirates Abroad Work Full timeAdministrative Assistant Vacancy in Dubai, UAEThis role will provide administrative support to one of our branches. We are looking for an impressive client-focused Administrative Assistant to join a fast-growing firm to provide a high-quality management service.Main Duties:1. Negotiate with customers on a daily basis over the phone and by e-mail, maintain...
-
Administrative Assistant
2 hours ago
Dubai, Dubai, United Arab Emirates Mideast Data Systems Full timeDate: Mar 17, 2025Location:Dubai, AECompany: Mideast Data Systems LLC (MOM)Req ID: 908Job TitleAdministrative Assistant (UAE National)Job ScopeThe Administrative Assistant is accountable for providing high-level administrative support to the Direct Manager and the team in an efficient and timely manner while performing various clerical and administrative...
-
Administrator Assistant
7 days ago
Dubai, Dubai, United Arab Emirates Estemarat Group Full timeWe are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Dubai. The ideal candidate will be responsible for handling daily administrative tasks supporting management and ensuring smooth office operations.Key Responsibilities:Manage office operations including scheduling meetings, handling correspondence, and...
-
Administrative Assistant
3 weeks ago
Dubai, Dubai, United Arab Emirates Legor Group S.p.A. | Società Benefit Full timeLegor Dubai is part of Legor Group, an internationally renowned company & Italian legacy brand in the metals industry. We specialize in the research, development, and distribution of alloys, powders, and plating solutions for the jewellery, fashion, and industrial sectors. Our mission is to lead the way in sustainable metal innovation, providing cutting-edge...
-
Dubai, Dubai, United Arab Emirates ITBM LLC Full timeITBM is a diversified company that provides a broad range of highquality products and support services to the government and commercial customer base. Organized into five company divisions it provides engineering & installation operation & maintenance logistics supply & delivery base support services general construction IT & telecommunications healthcare...
-
Dubai, Dubai, United Arab Emirates ITBM LLC Full timeITBM is a diversified company that provides a broad range of high-quality products and support services to the government and commercial customer base. Organized into five company divisions, it provides engineering & installation, operation & maintenance, logistics supply & delivery, base support services, general construction, IT & telecommunications,...
-
Administrative Assistant
3 days ago
Dubai, Dubai, United Arab Emirates مولكيف Full timeCompany DescriptionAt Mulkeef Real Estate LLC , we specialize in helping individuals buy, sell, rent, or invest in Dubai's real estate market. Whether a first-time buyer or seasoned investor, we provide personalized guidance to find the perfect property. Our services include real estate investment advice, property management, off-plan projects, and...
-
Administrative Assistant
4 weeks ago
Dubai, Dubai, United Arab Emirates Springdales School Dubai Full timeA. To Provide Prospective Parents with the Current Admissions Status by:Maintaining and referring to current daily, weekly admissions statisticsResponding to incoming telephone calls, emails and visitor's requests for information regarding admissionsB. To manage the whole school Parent/ Guest tours:Responding to incoming telephone and email requestsProviding...
-
Administrative Assistant
2 days ago
Dubai, Dubai, United Arab Emirates Firm Full timeAdministrative Assistant (Ukrainian or Russian-Speaking)About HPL Yamalova & Plewka DMCCHPL Yamalova & Plewka DMCC (" LYLAW ") is a Dubai-based general practice law firm that offers practical and tailored legal solutions for both corporate clients and individuals. We are committed to excellence, integrity, and efficiency, and we pride ourselves on fostering...
-
Junior IT Administrator-Dubai UAE-UAE NATIONALS ONLY
20 hours ago
Dubai, Dubai, United Arab Emirates Segula Technologies Full timeJob Title: Junior IT Administrator (UAE Nationals only)Location: Dubai UAEReports To: IT ManagerJob Overview:We are seeking a motivated and detail-oriented Junior IT Administrator to join our growing IT team. This role will provide essential support for managing and maintaining the company's IT infrastructure including servers, networks, hardware, and...