Procurement Coordinator
3 weeks ago
Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.
Job BriefThe incumbent helps the sales representatives improve their productivity by supporting them with quotations and tenders. They also ensure that there is always a supply of inventory available for the sales team and accordingly order additional when needed.
ACCOUNTABILITIES:
- Adhere to all Zahrawi Policies & Procedures as applicable.
Purchase Orders:
- Ensuring accuracy of the customers LPO's and contacting the concerned salesperson to sort out any discrepancies.
- Coordinating all pre-purchase order activities from the time the ORF is needed until the PO is issued.
- Ensuring POs are issued immediately for all non-stock items for created sales orders.
- Reporting the current status of all pending/critical POs to the concerned Business Unit Manager and Procurement & Logistics Manager.
- Effectively following up on the progress of POs with applicable vendors to obtain confirmation of deliveries.
- Preparing Sales Orders in line with Zahrawi's checklist.
- Ensuring all FOC sales orders have the Business Unit Manager/Division Manager's approvals.
- Maintaining a sales log for LWF orders received and updating it on Zahrawi's ERP system when the LPO is received.
- Helping the Sales team improve their productivity by providing a variety of support services to ensure maximum work efficiency.
- Initiating contact with vendors to check for availability, supply, shipments and all other related activities.
- Responding to vendors about any purchase order changes or cancellations.
- Investigating any discrepancies and other customer satisfaction issues with vendors and assisting the Sales team in finding a solution.
- Preparing and reviewing vendor order confirmations, ensuring accuracy and that all the conditions are met.
Administrative Responsibilities:
- Identifying any problems and addressing them to the team leader.
- Responsible for effectively presenting information and responding to questions from colleagues.
- Providing support and assistance to fellow team members/departments, as and when needed to meet company/department goals.
- Responsible for proper and effective business correspondence.
- Candidate should be willing to move to Company Visa.
- Candidate should be based in Bahrain.
- Experience: 3 - 4 years of experience.
- Job Specific Skills: Procurement, Supply Chain, POs, LPOs.
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