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Facilites Admin Assistant

1 month ago

Dubai, Dubai, United Arab Emirates PepsiCo Deutschland GmbH Full time

OverviewWe Are PepsiCoPepsiCo products are enjoyed by consumers more than one billion times a day in more than 200 countries and territories around the world. PepsiCo generated more than $79 billion in net revenue in 2021, driven by a complementary beverage and convenient foods portfolio that includes LAY'S , DORITOS , CHEETOS , GATORADE , PEPSI , QUAKER and more. PepsiCo's product portfolio includes a wide range of enjoyable foods and beverages, including many iconic brands that generate more than $1 billion each in estimated annual retail sales.Guiding PepsiCo is our vision to Be the Global Leader in Beverages and Convenient Foods by Winning with PepsiCo Positive (pep+). pep+ is our strategic end-to-end transformation that puts sustainability and human capital at the center of how we will create value and growth by operating within planetary boundaries and inspiring positive change for planet and people.Our employees drive our culture. No two days are the same; we are dynamic and full of passionate teams that embrace new ideas through our collaborative spirit. At PepsiCo, we know that our company can only succeed when our associates and the society we serve flourishes. We are committed to fostering a diverse workforce by creating a collaborative, equitable and inclusive space where everyone, regardless of what we look like, where we come from or who we love, has a voice. At PepsiCo we create a Space to be y( )u.Learn more about our culture and life at PepsiCo: https://stories.pepsicojobs.com/Join PepsiCo, dare to transform.ResponsibilitiesJOB PURPOSEHandling administrative tasks such as creating purchase orders, coordinating with suppliers, and assisting in cost negotiations. The HR Admin Assistant plays a key role in implementing the employee engagement calendar and ensuring smooth execution of HR-related activities with the ability to collaborate with multiple stakeholders.PRINCIPAL ACCOUNTABILITIESUpdate the contacts' directory of all Saudi Snacks Locations: Dubai, Abu Dhabi, Fujairah, Um Al Quwain, and Al Ain.Arrange courier & dispatching mail from HO to all locations.Handle HR Projects' material as per the projects' timeline.Arrange annual leave and business travel of employees by coordinating with travel agencies and manage SAP system PO from creation until invoice submission to Finance.Handle Petty Cash Fund.Gather requirements for Office forms and supplies, toiletries & pantry items for the 5 offices in UAE on a monthly basis.Analyse & audit monthly bills and process payment for Etisalat, DU, utilities, courier, and all contracted services.Analyse monthly Mobile usage deductions and send out a copy of billings via email to the concerned employees.Liaise with companies to repair electrical, plumbing, A/Cs and other office equipment for 5 locations.Assist and complete administrative requirements in activities related to developing a conducive & cherished work environment i.e., Celebrating birthdays, company events and other engagement activities.Establish good alliances with suppliers and contractors and do regular follow-ups to ensure good and timely services.Negotiate contracts related to file storage, manpower, electrical, plumbing, office repair & maintenance, garbage collection, drinking water, etc; and process the renewal every year.Support in driving internal communication agenda.Look for suppliers and conduct quality check on uniform requirements of frontlines employees in sales and logistics.Highlight all challenges with potential improvements and propose solutions.Vendor Registration in MyBuy (Ariba).Manage the end-to-end process from getting quotes to PO creation and timely submission of invoices in Ariba system.Perform other duties as directed by the department manager.QualificationsEXPERIENCE / COMPETENCIES REQUIREDFacility ManagementInvoicingSAP and Ariba Systems knowledge and experience.Microsoft Office tools, including Excel.Filing and Record TrackingStrong Negotiation SkillsStrong Interpersonal SkillsVery Good English and Arabic Language SkillsQUALIFICATIONSBachelor's Degree3-5 years' experience in Personnel and Human Resource Dept#J-18808-Ljbffr