Administrative Officer

2 weeks ago

Sharjah, United Arab Emirates Kawader Human Resources Consultancy Full time

Job Description

Provide professional reception and front-desk services to visitors, ensuring a positive image of the Client. Manage incoming calls, emails, and correspondence; screen, prioritize, and respond to routine inquiries efficiently. Prepare, draft, and distribute internal communications such as emails, memos, reports, and announcements. Maintain accurate records, files, and confidential documents through a structured archiving system.

Monitor and maintain office supplies, stationery, equipment, and refreshments. Administrative & Office Support Provide professional reception and front-desk services to visitors, ensuring a positive image of the Client. Manage incoming calls, emails, and correspondence; screen, prioritize, and respond to routine inquiries efficiently. Prepare, draft, and distribute internal communications such as emails, memos, reports, and announcements.

Maintain accurate records, files, and confidential documents through a structured archiving system. Monitor and maintain office supplies, stationery, equipment, and refreshments. Coordination & Communication Manage calendars and schedule meetings, appointments, and committee sessions for the Line Manager. Prepare meeting agendas, attend meetings, record Minutes of Meeting (MOM), and follow up on action items.

Coordinate communication between the department and internal/external stakeholders. Ensure stakeholders are regularly informed of departmental updates and decisions. Department & Operations Support Assist in processing administrative requests such as leave schedules, return-from-leave requests, and workload forms. Coordinate with the Operations Manager and relevant units regarding HR, budget, accreditation, and strategic documentation.

Identify departmental requirements related to furniture, IT systems, stationery, and maintenance, and follow up on approvals. Support travel arrangements, transportation, and logistics for faculty, staff, and visitors. Events & Special Assignments Support planning and coordination of college/department events and activities for the Client. Coordinate documentation and security clearance for external visitors and guest speakers.

Assist with onboarding and guidance of new administrative staff. Perform any other duties assigned by the Line Manager in line with departmental needs.

Skills

Minimum of a Diploma in Business Administration, Office Management, or similar discipline. 2-4 years of UAE experience in a similar role, preferably in higher education institutions. A Bachelor’s degree, or professional qualification in a relevant discipline, will add an advantage. Seniority level Entry level Employment type Full-time Job function Administrative Industries Staffing and Recruiting #J-18808-Ljbffr

  • Office Administrator

    2 weeks ago

    Sharjah, United Arab Emirates Al Namariq Group Full time

    **About Us**: Al Namariq Group is a diversified business group based in the UAE, with operations in building materials trading, IT solutions, interior design, and general trading. We are committed to delivering quality, service, and efficiency across all our divisions. We are currently seeking an experienced **Office Administrator** to oversee day-to-day...

  • Office Administrator

    1 week ago

    Sharjah, United Arab Emirates Italian Sponge Manufacturing LLC Full time

    **Responsibilities**: - Organize and maintain office supplies, equipment, and inventory. - Coordinate office maintenance and repairs. - Manage office schedules, meetings, and appointments. - Ensure office cleanliness and organization. - Assist with procurement of office supplies, materials, and services. - Maintain vendor relationships and negotiate...

  • Office Administrator

    7 days ago

    Sharjah, United Arab Emirates Al Marwan General Contracting Company Full time

    **We’re Hiring - Office Administrator (Construction Industry | UAE Experience Required)** **Location**: Sharjah, UAE **Company**: Al Marwan Group **Key Responsibilities**: - Manage and oversee day-to-day **office administration and operations**. - Handle all **site and project documentation**, filing, and records. - Coordinate with **project,...

  • Office Administrator

    1 week ago

    Sharjah, United Arab Emirates Powergas Full time

    Position: Office Administrator Location: Sharjah Minimum Experience: Minimum 2 years of experience in office admin job, quotation preparation Maximum Experience: 5 Years Qualification: Diploma / Graduate Preferrablly looking PHILIPINO nationals Salary 2500 AED - 3000 AED **Job Types**: Full-time, Permanent Ability to Commute: - Sharjah...

  • Office Administrator

    1 week ago

    Sharjah, United Arab Emirates GREEN BUILDING CLEANING & PEST CONTROL LLC Full time

    Looking for an Office Administrator, with minimum 2 years of relevant experience in uae. **Salary**: AED2,000.00 - AED3,000.00 per month **Experience**: - pest control: 1 year (preferred)

  • Administration Officer

    7 days ago

    Sharjah, United Arab Emirates Sama Al Sahel Ind. Full time

    Sama Al Sahel Ind. is looking for the position below: - Administration Officer with 1 to 2 years of experience in the same field. **Nationality**: Any National **Job Location**: Sharjah **Salary**: To be discussed during the interview Pay: AED1.00 - AED2.00 per month

  • Reception & Administration Officer

    2 days ago

    Sharjah, Sharjah, United Arab Emirates Al Murad Sign Full time

    Duties & ResponsibilitiesGreet and assist visitors, clients, and suppliers in a professional and courteous mannerAnswer, screen, and route incoming phone calls and handle general inquiriesManage front desk operations and maintain a neat and welcoming reception areaHandle email communication with clients, suppliers, and relevant authoritiesPerform general...

  • Office Administrator and Sales Coordinator

    2 weeks ago

    Sharjah, United Arab Emirates Networkmaster solutions Full time

    We are interested in recruiting enthusiastic, highly motivated, and team-oriented office administrator and sales coordinator for IT Sales and Service company **As an office administrates and sales coordinator.** - Supports company operations by maintaining office systems and supervising staff. - Maintains office services by organizing office operations and...

  • Administrative Officer

    2 weeks ago

    Sharjah, United Arab Emirates FULK DIESEL TRADING LLC Full time

    URGENT HIRING! FEMALE - We're looking for highly driven staff who excel at working independently, taking initiative, and solving complex problems with mínimal supervision. - Proficiency in MS Office - Solid communication and interpersonal skills - Handle administrative requests and queries from senior managers. - Answer and direct phone calls - Organize and...

  • Bilingual Administrative Officer

    5 days ago

    Sharjah, United Arab Emirates Visa Boards Full time

    A leading consultancy firm in Sharjah is seeking an Administrative Officer to provide professional reception and administrative support. The role includes managing communications, organizing schedules, and ensuring efficient operations. Candidates should possess excellent communication skills in Arabic and English, along with proficiency in MS Office...