istant Manager

3 weeks ago

Abu Dhabi, United Arab Emirates Al-Futtaim Full time
  • Manage the day-to-day operations of office services to ensure that the organization’s current and future administrative & facilities management needs are met efficiently, reliably, and economically. These activities may include office supplies, equipment, and inventory; administrative assistance; mail, distribution, records management, cleaning, gardening, uniform management, and maintenance services; cafeteria and recreation services; facilities management.
  • Liaise with functional or operational managers to ensure that administrative and facility management processes, programs, and activities are appropriate for their current and future business needs.
  • Plan, prioritize, and manage maintenance activities and upgrades to equipment, facilities, and systems to minimize disruptions to business activities and effective use of organization’s resources.
  • Supervise facilities maintenance, including space repairs, cleanliness, and security.
  • Collaborate with relevant stakeholders to ensure compliance with safety and health regulations.
  • Manage relationships with external service providers, contractors, and vendors for facility-related services.
  • Verify business trips invoices and release payments, and manage utilities bills.
  • Manage the process of obtaining the required building in and out permissions as per the guidelines.
  • Ensure parking slots are distributed to the business as per guidelines for Group HR.
  • Maintain a complete and organized archive of administration and facilities-related documents.
  • Assist in the development and monitoring of the administrative and facilities budget.
  • Identify cost-saving opportunities without compromising on quality and service standards.
  • Track expenses, prepare reports, provide regular updates to the management team, and manage LPO activities and cost center allocations.
  • Implement and optimize administrative processes to enhance efficiency and productivity.
  • Handle office supply management, liaising with the Admin Executive, vendor relationships, and procurement activities.
  • Supervise the management, maintenance, and scheduling of company vehicles and ensure compliance with vehicle safety standards and regulations.
  • Coordinate with drivers and monitor fuel consumption, vehicle traffic fines, Salik, and maintenance records.
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