File Analyst
3 months ago
- Maintains patient filesand retrieves files for scheduled appointments; files all patientdata upon receipt of information; maintains filing statistics;audits filing sequence. Responds to requests for medical records;processes letters and reports; answers and directs telephonecalls.
- Retrieves patient schedules fromcomputer system; sends and receives information via facsimilemachine. Keeps supervisor informed of problems or issues; monitorssupplies needed; performs other duties asassigned.
- Supervise the work of allthe Medical Records clerk. Should familiarize him/her self with thepolicies for release of information. Must be able to distinguishbetween legitimate and illegitimate requests for release ofinformation or review of charts.
- Ensure medicalrecord availability by routing records to admissions and emergencydepartments physicians and other authorized hospital staffmaintaining chart location systems.
- Route theanalyzed patients records to the incomplete files section to therespective doctors nurses and to the Insurancesection.
- Maintain birth and death registers andto notify concerned authorities in duly completing the requireprocedures.
- Keep medicolegal records under safecustody.
- Provide medical records services bymaintaining effective Medical Records filing and retrieving systemincluding locating missing patientrecords.
- Cooperate with all the departmentrelated to the Medical Records services to obtain the propermaintenance of patient records.
- Update thecomputer data base through the daily list of patients records fortranscription of medical reports.
- Check allunreturned patient records through the computer printout and updatethe whereabouts of the patient records at least on weeklybasis.
- Protect the patient record/s to maintainconfidentiality.
- Check all patient records inthe filing rack if they were properlyfiled.
- Maintain all the departmentalKPIs.
- Have a monthly meeting with the MedicalRecords Manager regarding the preceding months dailyperformances.
- Perform other duties / taskswithin the realm of his / her knowledge and ability asrequired.
- Perform any other work related tomedical records as instructed by the Medical RecordsManager.
- Bachelors degree in anydiscipline or equivalent.
- At least two years ofspecialized experience and/or training in keeping medicalrecords.
- Ability to deal with multiple issuessimultaneously (multitask) and move them all towards resolutionmeet goals and deadlines.
- Computer literacy atintermediate level and a good understanding of MSOffice.
- Previous experience in the Health CareIndustry.
- Previous experience in a similarrole.
- Ability to perform routine taskscompletely and accurately.
- Good communicationskills must be fluent in English (speak readwrite).
- Able to work independently within setguidelines.
- Ability to maintain patientconfidentiality.
- Good attention todetail
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