Office Manager
2 weeks ago
Our client is currently recruiting for an experienced Office Manager / Personal Assistant for the Managing Director's office.
The right candidate will be responsible for the following duties:
- Set up procedures and policies for visitors.
- Organise to ensure that all procedures are conducted.
- Maintain the general filing system and file all correspondence.
- Keep records of employees' sick days, overtime, vacation days in accordance with Personnel Committee policies.
- Create a file for each individual employee which should include any information relating to that employee from the first day of employment.
- Sort and distribute mail daily.
- Assure that oral communication (both in person and by phone) is relayed to the appropriate staff person.
- Assure requested announcements and information to be communicated to company membership, committee members etc. is followed through.
- Assist Directors with some or all of the following:
- Program and communication activities including but not limited to meeting set-up.
- Work as a team member to maintain and keep current the office's central files and affiliate database.
- Keep current with the budget numbers and accounting practices (SAGE & Spreadsheets) in order to assist in billings, money received etc.
- Plan and prepare for meetings, conferences, and conference telephone calls.
- Make preparations for meetings.
- Primary liaison with the landlord and other Fund service providers (internet, phone, car service, etc.).
- Maintain computer and internet systems.
- Maintain an adequate inventory of office supplies.
- Monitor the use of supplies and equipment.
- Coordinate the repair and maintenance of office equipment.
- Provide department leaders with a budget worksheet including previous year figures working alongside the Managing Director.
- Prepare and submit proposed budget for approval for Office.
Minimum Requirements:
- At least 5 years experience working as an office manager.
- Spoken and written fluently in English and Arabic.
- Computer literate in MS Word, Excel, and other programs.
- Experience working in an office environment and supporting a team on project-based work.
- Self-motivated and resourceful, with the proven ability to multi-task and operate successfully under tight deadlines and time pressures.
- Enjoys a fast-paced, dynamic, challenging and team-oriented work environment.
- Basic knowledge of accounting.
- Experience in public relations/marketing a plus but not a necessity.
- Strong writing, reading, listening and speaking communications skills.
- Good interpersonal and teamwork skills.
- Ability to work with creative staff members and whip them into shape.
About The Company:
Miller Hay is a privately owned boutique recruitment consultancy specialising in providing clients with secretarial and professional office support staff. We are experienced in placing top-level Executive Assistants, Office Managers, Legal Secretaries, Administrators and Receptionists on a permanent and contract basis. Our range of industry sectors includes banking and financial services, professional services, FMCG and commercial as well as supporting the private offices of HNWI.
Located in the Dubai International Financial Centre (DIFC), our team is dedicated to supporting our clients in the region. With a passion for uncompromising quality, Miller Hay has a market-leading reputation for providing an honest, transparent and personal service where the long-term needs of clients and candidates take priority over all else.
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