Legal / Admin Assistant

2 months ago


Abu Dhabi, United Arab Emirates Nathan & Nathan Full time


Job Title Legal Admin Assistant

Description

Our client is a holdings company in Abu Dhabi delivering Energy and Utilities, Food and Agriculture, Healthcare, Pharma, and Mobility and Logistics among others. They are looking to hire a temporary Legal / Admin Assistant who will be assisting the lawyers in admin support, documents preparation, editing, formatting, and drafting letters. This role is for a 3-6 months temporary contract and the successful candidates must be available immediately and have a family-sponsored visa or their own visa. Qualifications:
Bachelor's Degree in Law or any other relevant education. A minimum of 8 years of experience in total and within the UAE Proficient with MS Office application (Word, Excel, Powerpoint, and Outlook) Excellent verbal & written communication skills Responsibilities: Assist the lawyers in admin support, documents preparation, Editing, formatting and drafting letters Maintain Filing System (electronic and original documents) Maintain calendars and scheduled meetings Provide the ADQ teams with constituent documents related to KYC and bank accounts opening Coordinate between the Lawyers and the PRO for the documents attestation from MOFAIC and the Embassies Coordinate with the legal translator for documents translation Coordinate between the lawyers and other departments on different types of requests i.e. NDAs, specific Agreements, signatures, etc. Handled outgoing couriers and tracked documents Handle ADGM & Masdar portals for lease, licenses renewal, applied for certified true copies, Data confirmation, annual return confirmation etc. Manage and update RFP bidding trackerManage Legal Expenditures i.e. law firm Invoices, and credit card payments Maintain the legal expenses register Reviewed invoices with the lawyers before CLCOs approval Coordinate between the law Firms and ADQ Procurement and Finance team for vendor registration (Bank Details) Raise PR on oracle, followed up for approvals, POs issuance Receive Invoices and coordinated between the finance team and the law firms for accounts verifications, and payment clarification. Reconcile accounts between the law Firms and the Finance team and follow up regarding missing payments. Manage the invoices manual register, updated Legal, Projects, and Law Firms costs. Work Location: Abu Dhabi, UAE
Work Schedule: 8 AM to 5 PM / Monday to Friday

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