Executive Personal Assistant

3 weeks ago


Abu Dhabi, United Arab Emirates Linked4HR Full time
One of our prestigious clients is looking to hire a Executive Personal Assistant (PA), In the Oil & Gas Industry who will be responsible for but not limited to:

Job Summary

To provide high-level administrative support to our executives within the dynamic and fast-paced Oil and Gas industry. The ideal candidate will have 5 to 15 years of relevant experience, excellent organizational skills, and the ability to handle confidential information with discretion. This role requires a proactive and detail-oriented individual who can thrive in a challenging and demanding environment.

Responsibilities

  • Manage and maintain executives' schedules, appointments, and travel arrangements.
  • Act as the primary point of contact between executives and internal/external stakeholders.
  • Prepare and organize meetings, conferences, and events; coordinate logistics and ensure all necessary materials are available.
  • Draft, proofread, and edit correspondence, reports, and presentations on behalf of executives.
  • Handle incoming and outgoing communication, including emails, phone calls, and other forms of correspondence.
  • Prioritize and respond to inquiries on behalf of executives, ensuring timely and effective communication.
  • Maintain a comprehensive and organized filing system for documents, records, and other relevant information.
  • Conduct research and compile data as required by executives for decision-making purposes.
  • Keep executives informed of important updates, deadlines, and priorities.
  • Handle sensitive and confidential information with the utmost discretion and professionalism.
  • Ensure compliance with company policies and industry regulations regarding data protection and confidentiality.
  • Assist in coordinating and managing various projects, ensuring deadlines and objectives are met.
  • Collaborate with different departments to gather information and facilitate seamless project execution.
  • Track and reconcile expenses, ensuring accuracy and adherence to company policies.
  • Anticipate and address potential issues before they arise, providing proactive solutions.

Qualifications and Requirements:

  • Bachelor's degree in business administration, management, or a related field.
  • 5 - 15 years of experience as an Executive Personal Assistant, preferably within the Oil and Gas industry.
  • Strong proficiency in office software (Microsoft Office suite, email management, etc.).
  • Exceptional organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Proven ability to maintain confidentiality and handle sensitive information.
  • Flexibility to adapt to changing priorities and work outside regular business hours if necessary.

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