Operations Specialist | MINDFREE CONSULTING Dubai

1 month ago


dubai, United Arab Emirates MINDFREE CONSULTING Full time
Operations Specialist | MINDFREE CONSULTING DubaiWe are international recruitment professionals, based in Dubai with extensive experience across several sectors in the Middle East and African regions.Our client is a leading global consulting firm, helping the world’s top businesses, governments and organizations. Looking for a new ” Operations Specialist” in their Dubai office.This position will be reporting to Dubai Senior Office Manager.Operations Specialist | MINDFREE CONSULTING Dubai | APPLY NowPrimary Duties And ResponsibilitiesOffice and other events management:Ideate events concepts to be aligned with the firm’s strategyDevelop, in alignment with office directors, office managers and other stakeholders regional events agendasecuring comparable staff experience (events themes and cadence) while accounting for local specificitiesDevelop regional event budgets and timelines, ensuring that all details are accounted for and within budgetResponsible for all negotiation with different vendors in alignment with procurement managerPlan and coordinate corporate events and other office activities. Discuss event requirements and details, including venue, food and beverage, decorations, entertainment, and guest list with relevant stakeholdersCoordinate with vendors, such as caterers, florists, photographers, and entertainment, to ensure all details are aligned with the client’s visionManage event logistics, including cost breakdown, setup and transportation of equipment and suppliesCommunicate with internal stakeholders and vendors throughout the planning process to ensure that all needs and expectations are metCoordinate with internal teams on events agenda and needed materialHandle any issues or concerns that may arise during the event and provide quick and effective solutionsDevelop post-event reports and conduct evaluations to assess success ratio. Draft an action plan and report accordinglyTrack actual vs budget spend to ensure remaining within the approved budgetSecure a comprehensive and up-to-date regional events directory at all timesStay updated on industry trends, including new venues, vendors and event technologiesOffice operations and special projectsAssist in the planning and coordination of daily operations activities i.e., office supplies, catering, petty cash, facility management (room bookings), etc.Maintain accurate inventory records and prepare reports as neededSubmit purchase orders, check invoices and other documentation related to operations and ensure vendors are timely registered on relevant platform (Sage X3)Communicate with suppliers, vendors, and customers to ensure timely delivery of products and servicesSafeguard procurement policy and ensure all checks are made prior to assigning jobs to vendorsHandle ad-hoc projects and prepare relevant analysis and presentations to communicate findings accordinglyOther tasks as assignedKnowledge, Skills, And AbilitiesQualifications:University degree preferably in hospitality, event planning or related fieldMinimum of 3 years experience in operations or a related fieldMinimum of 3 years experience in events managementExperience with a professional services firm is a plusSkills:Advanced level on MS Office and G SuiteCrisp attention to details and commitment to quality and high end service levelExcellent organization and time management skillsProven ability to work under pressure and meet tight deadlinesStrong interpersonal skills and intrapersonal skillsStrong negotiation skillsCreative problem-solving skillsDemonstrated team player attitudeMust possess a warm, friendly and professional demeanorDon’t miss out on this exciting opportunity – apply now at dubaiofferz.com
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