Director of the Sustainability Office

4 weeks ago

dubai, United Arab Emirates ULTIMATE HUMAN RESOURCES SOLUTIONS LLC Full time
Primary Responsibilities:The role will be primarily responsible for the day-to-day support of the Chief Sustainability Officer (CSO) in implementing the Group's Sustainability and ESG strategy. This includes:
Providing administrative support to the Chief Sustainability Officer and Sustainability Team.Assisting with travel scheduling, correspondence, transaction processes, supplier registration, Oracle profile maintenance, administration, calendar management, and routine administrative activities.Supporting the Head of Sustainability Responsibility to stay informed of all project progress and updates across all subsidiaries.
Key Duties:Executive Assistance to the Chief Sustainability Officer:
Performing general administrative duties and unusual tasks as requested by the Sustainability Team.Organizing calendar/diaries of the Head of Sustainability Responsibility and coordinating management-related meetings.Supporting the Head of Sustainability Responsibility in carrying out their role and tasks as requested.
Support to the Sustainability Team:
Coordinating with the assigned sustainability team to ensure a smooth functional process.Supporting in communicating sustainability efforts across all subsidiaries.Managing a program of internal and external meetings and communications, including managing the calendar, taking minutes, and following up on actions.Organizing formal internal and external meetings/business appointments for the sustainability team.
Administrative Support:
Processing purchase requisitions, personal expense reports, maintaining accurate records of sustainability team expenses in Oracle system, and communicating with purchasing/finance for budget monitoring.Handling legal job request processing – contract agreements/PM, letters, payment certificates, IT requests, etc.Assisting in networking and coordinating communication between suppliers/agencies and other departments.Managing travel schedules and hotel arrangements for the Sustainability Team whenever needed.Maintaining the office filing system to ensure efficient storage and retrieval of records and correspondence.Coordinating and purchasing office supplies while ensuring costs are tracked and budgets are managed.Organizing and processing administrative mailing through selected domestic and international premium mail services.
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