Executive Assistant to CEO

منذ شهر

Sharjah city, Sharjah, الإمارات العربية المتحدة MILELE MOTORS FZE دوام كامل

مجانًا عبر البريد الإلكتروني أو Google

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About the job Executive Assistant to CEO Role SummaryMilele is evolving from a fast-growing trading business into a systems-driven, Fortune-400standard organization. The Executive Assistant (EA) to the CEO acts as a strategic force multiplier managing time, priorities, and communication; ensuring execution on key decisions; and maintaining organizational cadence. Key Responsibilities

Own the CEOs calendar, travel, and daily agenda; protect focus time. Apply time ROI triage, anti-meeting rules, and escalation protocols. Ensure pre-reads, decision memos, and options are ready for each meeting. Prepare meeting briefs with objectives, context, risks, and talking points. Operating Cadence & Program Management Run WBR/MBR/QBR with agendas, scorecards, and concise narratives highlighting deltas, risks, and asks. Track company-wide strategic initiatives (owners, dates, risks); elevate blockers early.

Communications & Stakeholder Management Draft internal/external communications on behalf of the CEO (emails, memos, speeches, LinkedIn). Prepare board and investor materials; manage logistics and minutes with discretion. Represent CEO with investors, suppliers, and public officials. Synthesize ambiguity into 1-page briefs using Pyramid Principle / MECE. Apply professional gatekeeping with judgment and tact.

Information, Documents & Knowledge Management Maintain a single source of truth for CEO files, briefs, and templates (Teams/SharePoint). Standardize and enforce document templates and hygiene. Manage access control, auditability, and confidentiality. Travel, Events & Logistics Plan complex international travel with cost/risk controls. Organize leadership offsites, VIP visits, and high-stakes meetings end-to-end. Provide limited personal support to ensure seamless execution.

Automation & Tools (AI First) Use Microsoft 365, Teams, Power Automate for workflow orchestration. Leverage generative AI (ChatGPT, Claude, Gemini) for summarization, drafting, and research. Build basic dashboards in Excel/Power BI.

Professional Standards

Availability: On-call across time zones; quick response (15 min working hours, 60 min after hours).

Quality: Zero-defect mindset; double-check all names/numbers; cite sources.

Writing: Concise, decision-oriented, executive summaries first; bullet points preferred.

Professional Presence: Calm under pressure; respectful challenge when needed.

Work Ethic: Comfortable with extended hours, as in elite consulting/IB environments.

Compliance: DA signed, background checks cleared, anti-bribery and data privacy adherence.

Qualifications

Education: Bachelor's degree required; Masters/MBA preferred. Experience: 6+ years supporting C-suite or founders in fast-paced, multi-country setups. Technical Skills: Advanced Microsoft 5>4, Power BI/Excel, and workflow automation.

Preferred: CAP/PMP certification, investor relations or board experience. Cultural FitThrives under pressure, maintains discretion, owns outcomes fully, and adapts quickly. This is a high-performance, high-trust role ideal for professionals seeking to operate at an elite executive level, not a routine 9-to-5 position.

Executive Assistant to CEO

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وظائف مشابهة في Sharjah city

أهم المدن

الأمريكتين

أوروبا

آسيا / أوقيانوسيا

أفريقيا

Executive Assistant to CEO

احفظ هذه الوظيفة وحافظ على تنظيم بحثك

وظائف مشابهة في Sharjah city

أهم المدن