Admin Assistant Cum HR

Job description \"URGENT HIRING\" Admin Assistant/Personal Assistant to the General Manager

Industry: Automotive / Automobile Job Location: Al Ain, UAE Employment Type: Full-Time Monthly Salary: AED 3,500 – 4,500 Experience Required: 1–2 Years in Administration, HR Support and AI Tools Reporting To: CEO / General Manager Preferred Location: Candidates currently residing in the UAE Relocation: Must be willing to relocate to Al Ain

Job Summary REAP HR & Recruitment Consultancy is hiring a professional, organized and proactive Admin Assistant for an automotive company based in Al Ain, UAE. The successful candidate will provide administrative, HR and executive office support to the CEO / General Manager, ensuring smooth daily operations, effective communication, accurate documentation and timely coordination of business activities. The ideal candidate should have practical experience in office administration, HR documentation (including preparing and issuing offer letters), senior management support and using AI tools for administrative tasks. The role requires strong organizational skills, fluency in Arabic, good English communication skills, confidentiality and the ability to manage multiple responsibilities independently. Key Responsibilities A. General Administration

Manage daily administrative activities and support smooth office operations. Handle incoming and outgoing emails, telephone calls and official correspondence. Prepare letters, reports, presentations and other administrative documents. Maintain accurate electronic and physical filing systems. Coordinate with internal departments to ensure timely completion of assigned tasks. Organize office records, documentation and administrative schedules. Assist with day-to-day operational and office coordination requirements.

B. CEO / General Manager Support

Provide administrative assistance to the CEO / General Manager. Manage appointments, calendars, schedules and meeting arrangements. Coordinate internal and external meetings. Prepare meeting agendas, record minutes and follow up on action items. Communicate with senior management, employees, clients and external stakeholders. Monitor instructions and assignments issued by management. Handle confidential information with professionalism and discretion.

C. HR Administration & Documentation

Assist with employee documentation and general HR administrative tasks. Prepare and issue employment offer letters based on management-approved terms. Support employment contract preparation and HR correspondence. Maintain employee records and personnel files. Coordinate interview schedules and recruitment-related communication. Assist with employee onboarding and joining documentation. Follow up on employee documentation and administrative requests. Ensure confidentiality of employee information.

D. AI Tools & Digital Administration

Use AI tools to support daily administrative and documentation tasks. Draft professional emails, letters and reports using AI‐assisted workflows. Use AI tools to summarize information, prepare presentations and organize tasks. Improve administrative productivity through digital tools and automation. Review AI‐generated documents for accuracy and professionalism. Maintain confidentiality when handling company information through digital platforms.

E. Meetings, Travel & Coordination

Organize business meetings and coordinate appointments. Arrange domestic and international travel when required. Coordinate flight bookings, hotel reservations and travel itineraries. Welcome visitors and assist with professional hospitality arrangements. Follow up with departments regarding management instructions and pending tasks.

Requirements Mandatory Professional Requirements

Minimum 1–2 years of relevant administrative experience. Minimum 1–2 years of HR administrative experience, including employment offer letter preparation. Minimum 1–2 years of practical experience using AI tools for office or administrative work. Previous experience supporting senior management, a CEO or General Manager. Fluent Arabic communication skills, both written and spoken. Good written and spoken English. Strong proficiency in Microsoft Word, Excel, PowerPoint and Outlook. Excellent email drafting, document preparation and record management skills. Strong organizational, multitasking and time‐management abilities. Ability to work independently and handle confidential information. Must be willing to work in or relocate to Al Ain, UAE.

Educational Qualifications

Bachelor's degree in Business Administration, Human Resources, Executive Secretarial Studies or a related field. Relevant administrative or HR certifications are an advantage.

Preferred Candidate Profile

Arabic-speaking female candidates, as specified in the client's recruitment brief. Candidates currently residing in the UAE are highly preferred.

Technical Skills